Bylaws of the Davis Division of the Academic Senate

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    • PART I. AUTHORITY
    • PART II. MEMBERSHIP
    • PART III. QUORUM
    • PART IV. OFFICERS AND DIVISIONAL REPRESENTATIVES
    • PART V. MEETINGS
    • PART VI. COMMITTEES OF THE DAVIS DIVISION
    • PART VII. ORDER OF BUSINESS
    • PART VIII. LEGISLATION AND AMENDMENTS
      • 175. Definitions
      • 180. Notice of Pending Legislation
      • 185. Amendment of Bylaws by the Representative Assembly
      • 186. Amendment of Bylaws by Ballot
      • 190. Amendment of Regulations by the Representative Assembly
      • 192. Amendment of Regulations by Ballot
      • 193. Legislation Requiring a Simple Majority
      • 195. Format of Legislation
      • 200. Effective Date of Legislation
      • PART I. AUTHORITY
        A. The Davis Division is a committee of the Academic Senate, University of California, and shall have authority to organize, to select its own officers and committees, and to adopt for the conduct of its business rules and regulations not inconsistent with the Bylaws and Regulations of the University Academic Senate and the Standing Orders of The Regents of the University of California.
        B. Subject to the provisions of the Bylaws of the Academic Senate, the Davis Division is authorized to receive and consider reports and recommendations from the Faculties of colleges and schools located wholly or partly on the Davis campus, from its divisional committees, from local administrative officers, and from the other Divisions. It is authorized to originate and take final action on legislation substantially affecting only the Davis Division; to establish Faculties in schools and colleges located wholly on the Davis campus, to transmit directly to the President resolutions on any matter of University concern, subject to the provisions of University Academic Senate Bylaw 311; and to submit reports and recommendations to the Senate or to the Assembly concerning changes in Senate legislation and such other matters as it may deem appropriate.
        C. The Davis Division shall authorize and supervise all courses of instruction in the colleges and schools on the Davis campus, except as otherwise provided in the Bylaws of the University Academic Senate or in the Standing Orders of The Regents. The Division shall recommend to the President of the University all candidates for degrees who complete requirements for those degrees in a school, college, or graduate division subject to the jurisdiction of the Division. (Am. 12/15/1967)
        D. All business of the Davis Division except as provided otherwise in the Bylaws of the Division of the Academic Senate shall be transacted by the Representative Assembly of the Division. (Am. 12/15/1967)
        PART II. MEMBERSHIP
        A. The Davis Division of the Academic Senate shall consist of the President of the University ex officio and all members of the Senate whose duties lie primarily on the Davis campus. Membership shall be determined by the Division under policies established by the Assembly of the Academic Senate in accordance with the Standing Orders of The Regents.
        B. A member of the Senate holding only a statewide appointment is entitled to enrollment in any one Division of his or her choice. He or she may, therefore, be enrolled in the Davis Division upon reporting this choice to the Secretary of the Davis Division.
        C. Any member of another Division of the Senate may attend meetings of the Davis Division and have the privilege of the floor, but may not vote. A member of the Senate temporarily assigned to the jurisdiction of the Davis Division may temporarily transfer his or her voting privilege to the Davis Division by reporting this transfer to the Secretary of the Division.
        PART III. QUORUM
          A majority of the membership, excluding the President of the University, and the Chief Campus Officer at Davis, and the vacancies noted in the records of the Secretary shall constitute a quorum for the transaction of business by the Representative Assembly. There shall be no votes by proxy. (Am. 10/19/71, effective 12/21/71, Am. 5/6/02)
        PART IV. OFFICERS AND DIVISIONAL REPRESENTATIVES
        10. The officers of the Davis Division shall be a Chair, a Chair-Elect, a Vice Chair and a Secretary. Their terms of office and duties are prescribed in DD Bylaws 11-13, subject, however, to the provisions of DD Bylaw 40 I. In addition, the Executive Director shall be a non-Senate officer of the Davis Division. (Am. 12/15/1967, En. 6/6/2008)
        11. Chair
        A. A Chair of the Davis Division shall assume that office automatically after service as the Chair-Elect of the Division. The term of office for the Chair shall be two years.
        B. The Chair shall preside at meetings of the Representative Assembly of the Davis Division and shall serve ex officio as a member of the Assembly of the Academic Senate. (effec 12/15/1967)
        11.5. Chair-Elect (effec 6/9/2005)
        A. A Chair-Elect of the Davis Division shall be appointed by the Committee on Committees of the Division and noticed at the first meeting of the Representative Assembly after January 1 of the second year of the incumbent Chair’s term. The Chair-Elect shall assume the office of Chair of the Division on the following September 1. Selection may be made from all members of the Davis Division including the Divisional Vice Chair. In making its selection, the Committee on Committees shall consult in confidence with other committees and officers of the Davis Division.
        B. The Chair-Elect shall confer regularly with the Chair of the Division and participate in the activities of the Executive Council, to insure thereby that the programs of the Division are not impaired by a change in its leadership.
        12. Vice-Chair (Am. 6/9/2005)
        A. A Vice-Chair of the Davis Division shall be appointed annually by the Committee on Committees of the Division.
        B. The Vice-Chair shall preside at meetings of the Representative Assembly in the absence of the Chair. In the event of the death, resignation, or prolonged incapacity of a Chair, the Vice-Chair shall serve as Acting Chair until the Committee on Committees appoints a replacement Chair, in accordance with DD 40(I). (Am. 10/19/71, effective 12/21/71; Renum. 12/80; Am. 2/23/99)
        13. Secretary (Am. 6/9/2005)
        A. A Secretary of the Davis Division shall be appointed annually by the Committee on Committees of the Division.
        B. In the event of the death, resignation, or prolonged incapacity of the Vice Chair, the Secretary shall assume the duties of the Vice Chair until the Committee on Committees fill the vacancy, in accordance with Davis Division Bylaw 40(I). (Am. 2/23/99)
        C. The Secretary shall issue to all members of the Division notices for all meetings of the Representative Assembly and shall keep and distribute to all members of the Division the minutes of all such meetings according to the provisions of Davis Division Bylaw 22. The Secretary shall also keep, for reference on the Davis campus, a permanent file of all calls and notices of meetings of the Assembly of the Academic Senate, together with any appended material. (Am. 10/19/71, effective 12/21/71; Renum. 12/80; Am. 10/20/97; Renum. 2/23/99)
        D. At the beginning of each academic year, the Secretary shall send to each committee chair a copy of whichever Bylaws of the Davis Division relate to the work of the committee in question. (Renum. 2/23/99)
        E. The Secretary of the Davis Division is authorized to refer directly to the appropriate standing committee any or all questions placed in his or her hands for presentation to the Davis Division, including petitions of students. (Renum. 2/23/99)
        F. Under the supervision of the Committee on Elections, Rules and Jurisdiction, the Secretary shall conduct all elections in the Davis Division for which a ballot is required. (Am. 6/7/2007, Renum 2/23/1999)
        G. The Secretary of the Division shall maintain the archives of the Davis Division, including a compilation of all policies adopted by any divisional committee, according to the provisions of Davis Division Bylaw 28.G.
        13.5 Executive Director (En. 6/6/2008)
        A. Upon recommendation of the Executive Council, and in accordance with applicable policies and procedures, the Chair of the Davis Division shall appoint an Executive Director of the Davis Division. The Executive Director shall report to and receive general direction from the Chair of the Davis Division, with guidance and input from the Executive Council as necessary. (En. 6/6/2008)
        B. The Executive Director, as a non-Senate officer of the Davis Division, among other duties, shall serve as chief of staff for the Davis Division and as policy advisor to the officers of the Division. (En. 6/6/2008)
        C. The Executive Director shall maintain and keep current a record of the membership of the Division (including Emeriti/ae), the Senate committee service of each member of the Division, and the roster of all committees of the Senate. (En. 9/1/2016)
        14. Divisional Representatives
        A. The Davis Division shall be represented in the Assembly of the Academic Senate by the Chair of the Division ex officio and by the number of Divisional Representatives authorized by the University Academic Senate.
        B. Not later than February 1 each year the Secretary shall initiate the election of the Divisional Representatives. Election of Divisional Representatives shall be by ballot in accordance with Bylaw 16. If the total number of nominations received is not equal to at least twice the number of positions to be filled, the Committee on Committees shall make such nominations as are required to fill the number of positions to be filled, and it may make additional nominations, provided that the total number of nominees is no more than twice the number of positions to be filled. (Am. 6/7/2007, 9/1/2010)
        C. As many Divisional Representatives as there are terms to be filled shall be elected each year, and elected Representatives shall serve for terms of two years. The Committee on Committees of the Davis Division shall appoint Divisional Representatives as necessary to complete any unfulfilled term or terms. No member of the Senate shall serve as a Divisional Representative for more than two consecutive terms, but he or she shall become eligible to serve again after the lapse of two or more years following conclusion of his or her second consecutive term.
        D. First, second and third alternate Divisional Representatives to serve in the absence or disability of any regular Representative of the Assembly shall be selected by the Committee on Committees immediately following the election of the regular Divisional Representatives. Each alternate Divisional Representative shall serve for a two-year term. (Am. 6/7/2007)
        15. Term of Office
           All officers specified under Part IV of these Bylaws shall be chosen during the spring term. They shall serve from September 1 through the following August 31 or, in the case of a replacement, from the date of appointment through the following August 31. (Am. 1/20/70)
        16. Elections by Ballot (Am. 6/7/2007)
        A. When elections by ballot are required by the Bylaws or ordered by other action of the Davis Division (except for the election of Departmental Representatives to the Representative Assembly), they shall be conducted by the Secretary of the Davis Division under the supervision of the Committee on Elections, Rules and Jurisdiction. (Am. 4/2/2007)
        B. Manner of Election: (Am. 6/7/2007)
            Ballots may be conducted by mail or electronically. The ballot shall be conducted by electronic means unless the Committee on Elections, Rules and Jurisdiction determines that a mail ballot shall be employed instead. Throughout these Bylaws the term “ballot” shall denote either a mail or electronic ballot. The only report that shall be generated is the overall result of the vote. (Am. 6/7/2007)
        C. Electronic Ballots: If the ballot is conducted by electronic means, each voter shall receive access to a secure, on-line voting system maintained by the Senate office. The voting system shall be designed to meet the following criteria: (Am. 6/7/2007)
            Except as provided otherwise for the election of members of the Representative Assembly, balloting shall be conducted as follows:
        1. The system shall verify each voter’s identity. (Am. 4/2/2007)
        2. It shall not be possible for any person to determine how any individual has voted. (Am. 4/2/2007)
        3. Once a vote has been cast, neither the voter nor any other person shall be able to change the vote. (Am. 4/2/2007)
        4. No person shall be able to determine the results of the election or the number of votes cast until after the voting deadline. (Am. 4/2/2007)
        D. Mail Ballots: If the ballot is conducted by mail: (Am. 6/7/2007)
        1. Each voter shall receive a plain envelope in which to enclose the marked ballot and a second envelope addressed to the appropriate secretary to be used for the return of the sealed ballot. The envelope addressed to the Secretary provides a space for the signature of the voter. Ballots lacking this validating signature are void. (Am. 4/2/2007)
        2. No ballot shall be valid on which more names are marked than the number of vacancies to be filled. (Renum 12/15/1967, 4/2/2007)
        3. Any voter who spoils a ballot may, by tearing it across once and returning it to the Secretary, obtain another ballot. (Renum 12/15/1967, Am. 6/7/2007)
        E. Provisions Applicable When Candidates Are Standing For Election (Am. 6/7/2007)
        1. Not less than 30 days prior to any election the Secretary shall initiate such election by sending to each member of the Davis Division a notice that nominations for the office in question will be accepted during the next ten days and specifying the number of terms to be filled and the date and time after which nominations will no longer be accepted. Each nomination shall be in writing, shall contain a statement that the nominee will accept the nomination and a brief biography of 120 words or less, and shall be signed by five members of the Davis Division. (Am. 6/7/2007)
        2. Not less than ten days after the time for receiving nominations has expired, the Secretary shall send to the members of the Division a ballot containing, in alphabetical order, the names of those persons who have been nominated as herein before prescribed. This ballot shall be accompanied by a list of the nominees, together with the names and departmental affiliations of those nominating each, a statement that the ballot is to be completed (or, in the case of a mail ballot, returned to the Secretary) within fourteen calendar days, and instructions concerning the proper method of recording the ballot. (Am. 6/7/2007)
        3. Election to an office shall be determined by a plurality. The candidates receiving the highest number of votes shall be declared elected. In elections to fill vacancies with different length terms, the candidates receiving the highest numbers of votes shall be declared elected to the longer terms of office in the order of their total votes. In case of tie votes, the ranking of candidates shall be determined by lot. (Am. 12/15/1967, 6/7/2007)
        4. In case the number of persons nominated as herein above prescribed is not in excess of the number of places to be filled, the election by ballot shall be omitted and the Secretary of the Davis Division shall declare all nominees elected. The candidates, who are to serve terms of different lengths, if any, shall be determined by lot. (Am. 12/15/1967, 9/1/2010)
        16.5 Removal from Office
           Any officer, divisional representative to the Assembly of the Academic Senate, committee chair, or member of a committee of the Davis Division may be dismissed for good cause by a two-thirds vote of the Representative Assembly on the recommendation of the Committee on Committees. Good cause includes the failure to perform the duties of the office or other actions that undermine the effectiveness of a committee or the Division. No one shall be dismissed unless he or she is afforded the opportunity to lay evidence before the Committee on Committees and to answer any charges before the Representative Assembly.
        17. Ballots on Issues (Am. 6/9/2005, 6/7/2007)
           Any issue must be submitted to a ballot of the Division at the request of (1) the President of the Academic Senate or (2) the Chief Campus Officer, acting through the Chair of the Division with the consent of the Executive Council (3) the Executive Council, (4) the Representative Assembly by resolution adopted at a duly called meeting or (5) 50 voting members of the Division presented in a written petition. Upon receiving a petition or other request, the Secretary shall promptly verify the validity of the request, immediately notify the members of the Division of the nature of the impending ballot, and prepare the ballot. The ballot shall be distributed to the voters not less than ten days nor more than 20 days after the members of the Division are notified of the impending ballot, and ballots must be completed or returned if a mail ballot by the members within fourteen calendar days. Balloting shall be conducted in accordance with the procedures of Bylaw 16 insofar as these are applicable. When ballots are distributed to the voters, they shall be accompanied by arguments for or against the proposal submitted by any member or group of members of the Division. The Secretary of the Division may, but need not, restrict each pro and con argument circulated with the ballot to two sides of an 8.5" x 11" document or sheet, in paper or electronic form. Additional arguments submitted to the Secretary shall be posted on the Divisional Web page, and the address of the Web page shall be clearly indicated on the ballot. The additional pro and con arguments shall remain posted on the Web page until the final return date balloting ends. In certifying the results, the number of affirmative votes, the number of negative votes, and the number of invalid ballots shall be reported. (Am. 12/15/1967, 12/21/1971)
        PART V. MEETINGS
        18. Schedule of Meetings
           Early in each academic year, the Chair, after conferring with the Chief Campus Officer and the Secretary of the Davis Division, shall arrange the schedule for meetings of the Representative Assembly in conformity with the general University schedule. At least one regular meeting shall be scheduled each term. (Am. 4/10/67; 10/19/71, effective 12/21/71)
        19. Meeting Calls
           The call for all meetings of the Representative Assembly shall be issued through the Secretary who, at least five days before a regular or special meeting, shall send the agenda and all documents pertaining to the agenda for the meeting, to each member of the Representative Assembly, to Department Chairs of all academic units, to the President and Vice President of the Academic Senate, to the executive officers of the other Divisions, to the Secretary/Parliamentarian of the Academic Senate, and to each member of the Academic Senate Committee on Rules and Jurisdiction. The call and all documents pertaining to the agenda shall be posted at least five days before a regular or special meeting on a World Wide Web site. The Secretary, at least five days before a regular or special meeting, shall send the meeting agenda to each member of the Division. The meeting agenda shall include a notice that the call is available on a World Wide Web site, and it shall clearly indicate its address. The meeting calls shall remain posted on the Web page for eighteen months. (Am. 11/1/96; 10/20/97)
        20. Special Meetings of the Representative Assembly
           A special meeting of the Representative Assembly may be called by the Chair of the Senate, by the Chief Campus Officer, or by the Chair of the Division at any time during the academic year. Upon written request of five members of the Representative Assembly during the academic year, a special meeting must be called within two weeks by the Chair or, in case of his or her absence or disability, by the Secretary. (Renum. 5/18/67; Am. 10/19/71, effective 12/21/71)
        21. Special Meetings of the Davis Division
           A special meeting of the members of the Davis Division may be called by the Chair of the Senate, by the Chief Campus Officer, or by the Chair of the Division at any time. Upon written request of twenty-five members of the Davis Division during the academic year, a special meeting must be called within ten days by the Chair, or in case of his or her absence or disability, by the Secretary. Such meetings do not permit passage of formal legislation. (En. 6/5/84; Am. 10/20/97)
        22. Minutes of Representative Assembly Meetings
           Within 30 days after each meeting of the Representative Assembly, the Secretary shall send a copy of the minutes of the meeting to each member of the Representative Assembly, to Department Chairs of all academic units, to the executive officers of the other Divisions, to the Secretary/Parliamentarian of the Academic Senate, and to each member of the Academic Senate Committee on Rules and Jurisdiction. The minutes shall be posted on a World Wide Web page, and the Academic Senate Office will make every deliberate effort to notice the faculty of the availability of the minutes and the address of the World Wide Web page. (Am. 11/1/96; 10/20/97)
        PART VI. COMMITTEES OF THE DAVIS DIVISION
        TITLE I. GENERAL PROVISIONS
        28. General Provisions (Am. 6/1/2005)
        A. Committees of the Davis Division include the Representative Assembly, the Committee on Committees, regular standing committees (including the Committee on Academic Personnel, the Faculty Personnel Committees, and the Committee of Academic Personnel Advisers), joint standing committees, special committees, task-forces, and the Faculties of colleges and schools. (Am. 4/21/80; 1/27/81; 5/24/01; 06/09/05)
        B. All committees of the Davis Division shall report to the Representative Assembly of the Division and are subject to its jurisdiction on all matters of policy. All committees shall implement, within the limits of Senate authority, any policy or direction adopted by a majority vote of the Representative Assembly or the Division by ballot. (Am. 12/15/1967, 4/21/1980)
        C. No member of the Division holding an administrative title of Chancellor, Vice Chancellor, Provost, Vice Provost, Dean, Associate Dean or titles with equivalent levels of administrative responsibility may serve as a member of a divisional committee or as a representative of the Davis Division to any taskforce, committee, or agency (except in a non-voting, ex officio capacity.) These restrictions do not apply to chairs of academic departments or programs. (Am. 06/01/06)
        D. All written reports submitted by committees of the Davis Division to the Representative Assembly shall be posted on a World Wide Web site, the address of which is clearly indicated on the agenda for the meeting to which they are submitted and shall be simultaneously sent to Department Chairs of all academic units. (Am. 11/1/96; 10/20/97, 06/09/05)
        E. Only members of the Academic Senate may vote in divisional committees when those agencies or committees are taking final action on any matter for the Academic Senate, or giving advice to University officers or other non-Senate agencies in the name of the Davis Division. Persons other than Senate members may be given the right to vote on other questions, such as those that involve only recommendations to other Senate agencies, but only by explicit Bylaw provisions. Members of the Davis Division appointed or elected to represent the Division on joint committees, taskforces, or to other non-Senate agencies may not abridge the duties or powers of any standing committee or take a final action in the name of the Division unless by reference to, and with the advice and consent of, the relevant standing committee, the Representative Assembly, or the Division by ballot. (Am. 06/09/05;06/07/07)
        F. All legislation and other policy actions of committees shall be publicly archived in a manner prescribed by the Secretary with the advice and consent of the Executive Council. No legislation or policy shall become effective unless and until it is publicly archived. [See Davis Division Bylaw 200 for effective dates.] (Am. 06/09/05)
        G. All delegation of committee authority authorized by these Bylaws or by the Regulations of the Davis Division must be made in writing and is subject to review by the Division for consistency with the Code of The Senate. Such delegations shall be reviewed annually by the delegating committee. (En. 9/1/2012)
        H. Ex officio members of committees whose membership is based on their administrative titles may delegate their membership to a person who reports to that member. Such delegated membership confers a right to vote only if the delegated member is a member of the Academic Senate and is not prohibited from voting by paragraph C herein. A non-member of the Senate has a right to vote only as described in paragraph E herein. (En. 9/1/2012)
        I. Members of Academic Senate committees should always be cognizant of potential conflicts of interest that they may have, and in such cases as serious conflicts of interest are present should recuse themselves from participating in any decisions relating to the conflict of interest. (En. 9/1/2014)
        29. Regular Standing Committees
        A. Regular standing committees shall consist of members of the Academic Senate or of such members in combination with student representatives and/or other non-Senate representatives. (Am. 4/21/80; 1/27/81)
        B. Members of regular standing committees may be ex officio, appointed, or elected. (Am. 12/15/1967)
        C. The Davis Division Committee on Committees shall each year appoint the members not ex officio to all regular standing committees of the Division unless otherwise specifically provided by the Bylaws. These appointments shall be reported to the Representative Assembly for confirmation at the regular meeting of the spring term and, unless objection is made and an election called for by a majority vote of those present, the appointments shall stand. (Am. 1/20/70; 10/19/71, effective 12/21/71; Renum. 4/21/80; Am. 1/27/81)
        D. The chair of each regular standing committee shall be designated by the Committee on Committees and reported to the Representative Assembly unless otherwise specifically provided by the Bylaws. (Renum. 4/21/80; Am. 1/27/81; 10/20/97)
        E. Unless otherwise specified, members of regular standing committees shall take office on the first day of September following their appointment or election and shall serve through the following August 31. Replacements shall serve from the date of appointment through the following August 31. (Am. 1/20/70; Renum. 4/21/80; Am. 1/27/81)
        F. Student representatives shall be appointed by the appropriate student government organization under procedures agreed to by the Executive Council. Non-student representatives shall be appointed in the manner designated in the Bylaw pertaining to the committee on which they are to serve. Representatives on a committee do not have voting privileges but they have the right to participate in committee deliberations, except as specified otherwise in the Bylaw pertaining to the specific committee involved, and they may have their opinions recorded. (En. 4/21/80; Am. 1/27/81)
        G. Unless otherwise specified in these Bylaws, the annual reports of the regular standing committees of the Davis Division shall be submitted to the Secretary by August 31st and shall constitute a special order for the first regular meeting of the Representative Assembly in the fall term of each academic year. (Am. 10/19/71, effective 12/21/71; Renum. 4/21/80; Am. 1/27/81; 4/26/82; 04/25/05 & eff. 4/25/05)
        30. Joint Standing Committees
        A. Joint standing committees shall consist of Academic Senate members in combination with non-Senate members. All members shall have full voting privileges.
        B. Joint standing committees may make recommendations to other Senate agencies and to departments or other groups on the Davis campus. They may not take final action on any matter for the Academic Senate or give advice to University officers or other non-Senate agencies in the name of the Senate.
        C. Members of joint standing committees may be ex officio, appointed or elected.
        D. The Davis Division Committee on Committees shall each year appoint the Academic Senate members not ex officio, to all joint standing committees of the Division unless a different method of appointment or election is specified in the Bylaw pertaining to a specific committee. These appointments shall be reported to the Representative Assembly for confirmation at the regular meeting of the spring term and, unless objection is made and an election called for by a majority of those present, the appointments shall stand.
        E. Student members shall be appointed by the appropriate student organization under procedures agreed to by the Executive Council. Other non-Senate members not ex officio shall be appointed in the manner designated in the Bylaw pertaining to the specific committee involved or under procedures agreed to by the Executive Council if no procedure is specified in the Bylaw.
        F. Unless otherwise specified in the Bylaws, the chair of each joint standing committee shall be: a member of the Academic Senate; and 1. appointed by the Committee on Committees. (Am. 12/15/1967)
        G. Unless otherwise specified, members of joint standing committees shall take office on the first day of September following their appointment or election and shall serve through the following August 31. Replacements shall serve from the date of appointment through the following August 31.
        H. The annual reports of the joint standing committees of the Davis Division, except personnel committees, shall be submitted to the Secretary by August 31st and shall constitute a special order for the first regular meeting of the Representative Assembly in the spring fall term of each academic year.(En. 4/21/80; Am. and renum. 1/27/81; Am. 6/5/02; Am. 4/25/05)
        31. Special Committees
        A. Special committees of the Davis Division may be established by the Representative Assembly; or by the Executive Council; or by the Chair of the Division, subject to confirmation by the Executive Council. Special committees shall be appointed or elected in the manner established, at the time of their creation. Unless a different method of election or appointment is indicated, the Committee on Committees shall appoint such committees and designate their chairs. Appointments to special committees by the Committee on Committees shall be reported to the Representative Assembly but shall not require confirmation. (effec 2/7/2007)
        B. A special committee may be established by the Division: (i) for a particular purpose; or (ii) when an issue engages the duties of more than one divisional standing committee, for the purpose of coordinating activities among those committees; or (iii) when an issue engages the duties of one or more standing committees and a non-Senate agency, for the purpose of coordinating activities between the Division and the non-Senate agency, and may, within the limitations of Academic Senate Bylaw 35.C and Davis Division Bylaw 28.C, include non-Senate representatives. (Am. 10/19/71; 12/21/71; 02/03/06)
        C. Each special committee shall have such powers and perform such duties as shall be designated in the resolution calling for its appointment or, if established by the Chair of the Division, in the Chair’s written charge to the committee. No special committee, however, shall be appointed or elected to perform any duties assigned to a standing committee. (Am. 02/03/06)
        D. Wherever appropriate and feasible, members shall be drawn from the standing committees most relevant to the charge of the special committee. Members of special committees shall report regularly to the standing committees, that they represent. (Am. 02/03/06)
        E. The establishing agency may confer voting rights on committee members who are not members of the Academic Senate, but only on matters which involve recommendations to the establishing agency or other Senate agencies. (Am. 9/1/2012)
        F. A special committee of the Davis Division shall have tenure only until the regular meeting of the Representative Assembly of the ensuing fall term unless (1) a definite term is specified in the authorizing motion; (2) its authorization occurs after April 1, in which case it shall continue for one year beyond the normal expiration date; or (3) it is continued by action of the Representative Assembly. (Am. 10/19/71; 12/21/71)
        G. The final reports of special committees shall constitute a special order for the first regular meeting of the Representative Assembly each academic year. (Am. 10/19/71; effective 12/21/71)
        33. Powers and Responsibilities of Committees
        A. Each committee of the Davis Division is responsible to the Division and has the obligation to report its actions to the Representative Assembly, but it has the right to report concurrently to the University Assembly of the Academic Senate. (Am. 10/19/71, effective 12/21/71; 06/09/05)
        B. Any committee of the Academic Senate, as specified in Academic Senate Bylaw 20 may report to any other committee specified in that bylaw and may be called upon by the University Assembly, by any Division, or by any Faculty to give information concerning its procedures and policies. (Am. 06/09/05)
        C. Except as otherwise provided in the Standing Orders of the Regents or Academic Senate bylaws, additional duties may be imposed on a divisional committee by the Regents, the President of the Senate, or the Chief Campus Officer only through the Chair of the Davis Division with the advice and consent of the Executive Council. No action with respect to any such additional duties shall be regarded as an action of the Davis Division unless reported to, and approved by, the Representative Assembly (subject to substantiation or refutation by mail ballot, according to the provisions of Davis Division Bylaw 35.B). (effec 12/15/1967, Am. 6/7/2007)
        TITLE II. THE REPRESENTATIVE ASSEMBLY
        34. Membership (Am. 6/1/2005)
        A. The Divisional Representative Assembly shall consist of the following members ex officio: The President of the University; the Chief Campus Officer at Davis; the Chair, Vice Chair, and Secretary of the Davis Division, each of whom shall serve in the same capacity as an officer of the Representative Assembly; the elected and first alternate members of the University Assembly; the chair of each Faculty of a college or school at Davis; one Departmental Representative for each academic department (or equivalent administrative unit) composed of 13 or more voting members of the Davis Division; and one Committee Representative of each standing committee of the Davis Division. Whenever the elected chair of the Faculty of a college or school is temporarily unable to serve, the vice chair may serve in his or her stead.
        B. Departments or other academic units with fewer than 13 voting members of the Davis Division may join for voting purposes at each election with any other department or departments willing to do so, provided the constituency so formed has more than 12 voting members of the Davis Division and provided that notification, including a list of Senate members composing the constituency, is given to the Secretary of the Division. A member of the Davis Division holding an appointment in more than one department shall certify to the Davis Division Secretary the department in which he or she wishes to vote for Representatives, and he or she shall be counted for apportionment in that department. The Divisional Committee on Elections, Rules and Jurisdiction shall group into constituencies those departments with 12 or fewer members of the Division which have not formed constituencies prior to a date specified in advance by the Secretary of the Division. The Committee on Elections, Rules and Jurisdiction shall add departments that have not formed constituencies to other combinations where necessary to the orderly arrangement of constituencies. Each departmental constituency shall elect its Departmental Representative by secret ballot, shall otherwise devise its own procedures for nomination and election of Representatives and for filling vacancies that occur, and shall make provision for rotation of the office among the departments combined into the constituency. One or more alternate Representatives (prescribing their order of priority) may be elected to serve whenever the regular Departmental Representative is temporarily unable to serve.
        C. Departmental Representatives shall be elected for two-year terms in the spring term of odd-numbered years and shall serve from September 1 following election. A special election shall be held to fill the balance of the term of any Departmental Representative or alternate Departmental Representative whose office falls vacant. The term of service of a replacement Departmental or alternate representative begins five days after the Secretary of the Division has been notified of the election. No Representative shall serve as both a Departmental Representative and a Committee Representative.
        D. A Departmental Representative unable to attend a meeting of the Representative Assembly shall notify in advance both the Secretary of the Division and, if there is one, the first alternate Representative for that department. Any alternate representative unable to attend the meeting when requested should inform the Secretary and, if there is one, the alternate next in priority. The office of any Departmental Representative or alternate Representative who fails to attend two consecutive meetings without making the appropriate notifications shall be declared vacant. If the office of a Departmental Representative falls vacant in this way, the first alternate (if there is one) becomes the Representative and other alternates advance a step in priority. If the office of an alternate Representative falls vacant in this way, the next alternate, if there is one, advances a step in priority. Whenever there is a vacancy, the departmental constituency shall elect a new alternate or a new Representative as appropriate to complete the balance of the term. (En. 5/6/02)
        E. In September of each academic year, each standing committee of the Davis Division shall appoint one of its members to serve as a Committee Representative to the Representative Assembly. The chair of the committee shall notify the Secretary of the appointment of the Committee Representative no later than October 1. In the absence of the appointment of a member of the committee to serve as the Committee Representative, the chair of the committee shall be the Committee Representative.
        F. A Committee Representative who is unable to attend a meeting of the Representative Assembly shall notify the chair of the committee in advance of the meeting. The chair of the committee shall name a substitute Committee Representative and notify the Secretary of the substitution not later than 24 hours in advance of the starting time for the meeting of the Representative Assembly.
        G. The Representative Assembly shall include a non-voting Parliamentarian, appointed annually by the Committee on Committees, to advise the Chair of the Assembly on matters of Parliamentary procedure. An incumbent may be re-appointed without limit. The Parliamentarian may not otherwise be a member of the Representative Assembly.
        35. Responsibilities and Functions (Am. 11/17/1975)
            This committee shall have the duty and is hereby empowered to act on behalf of the Davis Division in the transaction of all business not specifically delegated to other committees of the Division, except as limited below. The Representative Assembly retains the authority, by a majority vote, of reviewing any policy statement of a Divisional committee and of calling up for discussion and determination of any policy question pending before a Divisional committee. (Am. 12/15/1967)
        A. Except by the consent of two-thirds of the members present, no action of the Representative Assembly shall become effective until forty-one days after the date of the meeting at which the action was taken. (Am. 10/20/97)
        B. Upon petition by 50 voting members of the Division, submitted within forty days after the date of the meeting at which a specific action was taken by the Representative Assembly, a ballot of the Division members must be conducted to substantiate or refute the action in question. The ballot shall be in accordance with the procedures of Bylaws 16 and 17 (En. 10/19/71, effective 12/21/71; Am. 10/20/97; Am. 6/7/07)
        36. Conduct of Meetings
        A. All voting members of the Academic Senate (and others, on the ruling of the Chair) shall have the privilege of attendance and the privilege of the floor at meetings of the Representative Assembly, but only members of the Representative Assembly may make or second motions or vote. However, the chair (or his or her designated representative) of a standing or special committee of the Division may move or second action on reports of this committee.
        B. Provision may be made for a separate section for seating members of the Representative Assembly. (effec 12/15/1967)
        TITLE III. THE COMMITTEE ON COMMITTEES
        38. Membership (effec 9/1/2000)
            The committee shall consist of the Chief Campus Officer of the Davis campus non-voting ex officio and nine members to be elected by the Division.
        39. Election and Term of Office
        The nine elected members of the committee shall be chosen in the following manner:
        A. Three members shall be elected each year to serve for three years. Replacement members shall be elected to complete any unfilled term as may be necessary. (Am. 12/15/1967, 2/24/2009)
        B. Each of the following Faculties, divisions of Faculties, or groups of Faculties (“constituent groups”) shall be represented by one member: (a) College of Agricultural and Environmental Sciences, (b) College of Biological Sciences, (c) College of Engineering, (d) School of Veterinary Medicine, (e) School of Medicine, (f) College of Letters and Science: Humanities, Arts and Cultural Studies, (g) College of Letters and Science: Mathematical and Physical Sciences, (h) College of Letters and Science: Social Sciences, (i) All other Schools and Colleges of the Division. (En. 2/24/2009)
        C. Election shall be by ballot in accordance with Bylaw 16. The election shall be initiated by the Secretary during the first week in Spring Quarter each year. Each ballot shall contain at least three slates of nominees and any slates needed for the completion of unfulfilled terms, including one for each of three constituent groups specified in the previous section. It is the responsibility of the Committee on Committees to determine which of the constituent groups will require new members. All nominations shall specify the slate on which the nominee would be a candidate, and the nominee must be a member of the constituent group for that slate. All voters may cast one vote for one nominee on each of as many slates as are on the ballot. Voting on each slate shall be considered a separate election, and the nominee receiving a plurality of votes on his or her slate shall be declared elected. (En. 6/6/00; effective 9/1/00; Am. 6/5/01, 6/7/07, 2/24/09)
        40. Powers and Responsibilities
        A. The Committee on Committees shall elect its own chair and secretary and make its own rules of procedure, not inconsistent with the Bylaws and Regulations of the Senate and the Davis Division. The retiring Committee on Committees shall delegate one of its holdover members to call the new Committee on Committees together for the first meeting. The new committee shall fill vacancies in its own membership and may determine when such vacancies have occurred. A member appointed to fill a vacancy shall serve only until the next regular election of members of the committee. (Am. 2/24/2009)
        B. The Committee on Committees shall ascertain who are the members ex officio of standing committees and who are the members and chairs of standing committees not subject to appointment by the Committee on Committees and shall report these names to the Representative Assembly. (Am. 10/19/71, effective 12/21/71)
        C. Members of the Committee on Committees shall be eligible to serve as officers of the Division; and as members, chairs, or vice chairs of other Divisional committees. (Am. 10/20/97)
        D. The Committee on Committees shall have the power to receive and act upon resignations and to make appointments to fill vacancies in the standing committees of the Davis Division that may occur because of resignation, prolonged illness or disability, or dismissal for cause, according to Davis Division Bylaw 16.5. It shall report such appointments for confirmation at the next regular meeting of the Representative Assembly and, unless objection is made and an election called for by a majority vote of those present, the appointments shall stand. A person appointed to fill a vacancy shall take office at once and serve for the full remaining term, unless his or her appointment has been rejected by the Representative Assembly. (Am. 10/19/71, effective 12/21/71; Am. 10/20/97; Am. 06/01/06)
        E. Unless otherwise specifically provided in the Bylaws of the Academic Senate or of the Davis Division, the Committee on Committees shall designate members of the Davis Division to serve on the standing committees of the University Academic Senate. (Am. 10/20/97)
        F. The Committee on Committees, or at its discretion a committee appointed by it, shall serve as a properly constituted conference body of the Davis Division to consult with the President of the University or his or her representative concerning the appointment of deans and directors.
        G. The Committee on Committees shall consult in confidence with other committees, appointing bodies, or officers on the Davis Campus and throughout the University to the end that the committee assignments of any individual shall not be too burdensome.
        H. The Committee on Committees shall call for nominees and volunteers from the Faculty to fill vacant positions on committees it appoints, but shall not be obligated to accept any such nominees and volunteers. No one shall be appointed to any office or committee without his or her consent. (En. 6/3/69)
        I. The Committee on Committees shall replace any officer of the Davis Division who dies, resigns, or is unable to perform assigned duties for a prolonged period. In the event of disability, the need for replacement shall be determined by the Executive Council. A replacement shall serve the remaining term of the original appointee. A vacant office shall be filled no later than the beginning of the second full academic term after a vacancy occurs. Selection may be made among all members of the Academic Senate, including existing officers, but no person may serve in more than one divisional office simultaneously. If a serving officer is selected to fill a vacancy, the Committee shall select a replacement for the vacancy created. In making replacement selections the Committee shall consult in confidence with other committees, appointing bodies, and officers of the Davis Division. (En. 2/23/99)
        TITLE IV. THE ACADEMIC PERSONNEL PROCESS (En. 5/24/2001)
        41. Authority of Personnel Committees (Am. 10/21/2002)
        A. The Committee on Academic Personnel, and the Faculty Personnel Committees shall serve as the properly constituted bodies to advise and confer with the Chief Campus Officer in accordance with the Standing Orders of the Regents. Each of these committees is charged with creating a positive and supportive environment in which excellent academic personnel will thrive.
        B. These committees are subject to the authority of the Representative Assembly and of the Division on all matters of policy. The authority of the Representative Assembly and the Division shall not be construed to extend to individual personnel cases or in ways that would breach the confidentiality of individual personnel records guaranteed under University rules or laws.
        42. Committee on Academic Personnel (Am. 10/21/2002)
        A. Structure and Membership. This committee shall consist of two independent subcommittees. The Oversight Subcommittee shall consist of the chair and eight other members. The Appellate Subcommittee shall consist of the chair and four other members, each of whom shall have had significant experience with the academic personnel process on the Davis campus. Members of either subcommittee shall not serve on, nor participate in the deliberations of, the other subcommittee during the same term of office. (Am. 12/15/1967)
        B. Oversight Subcommittee. This subcommittee shall have the following duties:
        1. To strive to maintain consistent personnel standards within the Division, given inevitable differences among academic disciplines.
        2. To make timely recommendations to the Chief Campus Officer regarding personnel actions in which the Division has a compelling interest: appointments, terminations, appraisals of assistant professors, promotions to tenure, promotions, actions requiring extramural review, and salaries. The Committee shall normally rely on the recommendations and evidence of academic merit and professional competence provided by other levels of the review process; and, only in unusual circumstances, shall the Committee advise overturning unanimous or nearly unanimous recommendations of earlier levels of review. The Committee shall make every effort to reconcile conflicting recommendations of earlier levels of review, consulting as appropriate with departments, deans, or ad hoc review committees.
        3. In cases or categories of cases for which compelling justification exists, to make recommendations to the Chief Campus Officer regarding personnel actions that according to DD Bylaw 43 (B)(1) would normally fall under the jurisdiction of a Faculty Personnel Committee; and, similarly, to delegate to a Faculty Personnel Committee personnel actions that would normally fall under the jurisdiction of the Committee on Academic Personnel.
        4. Subject to the advice, consent, and direction of the Division, to confer with and advise the Chief Campus Officer on all matters of general policy regarding academic personnel.
        5. To consult regularly with the Executive Council on policy regarding academic personnel.
        6. To report any change in policy enacted since the last report and any policy matter pending before it to the Representative Assembly for review, discussion, and determination by a majority vote at least once each quarter.
        7. To receive and implement within the limits of Senate authority any policy regarding academic personnel adopted by a majority vote of the Representative Assembly or the Division by ballot. (Am. 6/7/2007)
        8. To develop jointly with each academic department general and broadly delineated standards for advancement pertinent to the various academic disciplines, and to publish and update these standards from time to time.
        9. To deliver an annual report covering the previous academic year in a form acceptable to the Representative Assembly to the first regular meeting of the Representative Assembly in the fall term including: 1. a summary of its advice to the Chief Campus Officer and the Faculty Personnel Committees; 2. a summary of the personnel actions and their dispositions considered by the Committee and the Faculty Personnel Committees, including actions subject to further review by the Appeals Subcommittee.
        10. To develop and publish guidelines governing conflict of interest for all members of the Committee on Academic Personnel and members of the Faculty Personnel Committees.
        11. To review staff allocation recommendations of the Committee on Academic Planning and Budget Review and to confer with that committee thereon.
        C. Appellate Subcommittee. This subcommittee shall have the following duties:
        1. To provide advice independent of the Oversight Subcommittee to the Chief Campus Officer on any review of a personnel action beyond the original review conducted by the Oversight Subcommittee or the Faculty Personnel Committee subject to the requirements of Davis Division Bylaw 45.
        2. To report to the Oversight Subcommittee in a timely manner a summary of the personnel actions reviewed by the Appellate Subcommittee. This report shall be included in the annual report of the Committee on Academic Personnel to the Representative Assembly as required in paragraph DD Bylaw 42(B)(9).
        43. Faculty Personnel Committees (Am. 10/21/2002)
        A. Organization.
        1. The number of members and the organization of each Faculty Personnel Committee shall be determined by the Committee on Academic Personnel in consultation with the Executive Committee of each Faculty.
        2. The Executive Committee of each Faculty shall nominate, subject to confirmation by the Committee on Academic Personnel, the members of the Personnel Committee for that Faculty.
        3. The Personnel Committee of a Faculty must include members of that Faculty, but may include other members of the Division.
        4. The Personnel Committees of the Faculty are subordinate to the Committee on Academic Personnel and subject to its jurisdiction.
        B. Duties. Each Faculty Personnel Committee shall have the following duties:
        1. To make recommendations to the Chief Campus Officer regarding all matters related to academic personnel within rank and not requiring extramural review, including merit increases (normal and accelerated), and other personnel actions delegated to it by the Committee on Academic Personnel, but excepting those personnel actions for which the Committee on Academic Personnel assumes primary responsibility according to DD Bylaw 42(B)(3).
        2. To report its actions regularly to the Committee on Academic Personnel.
        3. To report to the Committee on Academic Personnel annually (or more frequently if required) a summary of personnel actions falling under its jurisdiction and their disposition to be forwarded as part of that Committee's report to the Representative Assembly as required in paragraph DD Bylaw 42(B)(9).
        44. Faculty Privilege and Academic Personnel Advisers (Am. 10/21/2002)
        A. This committee shall consist of a chair and three to six members. The committee shall include members both with experience in the privilege and tenure process and in the academic personnel process, and every member shall be experienced in at least one of the processes. Current members of the Committee on Academic Personnel, Faculty Personnel Committees, or the Committee on Privilege and Tenure are ineligible to serve on this committee. Appointments are for one year and may be renewed.
        B. The responsibilities of the members of this committee are:
        1. To advise members of the Faculty with respect to the personnel process and procedures for appeal of personnel actions.
        2. To assess independently whether a personnel action raises substantive issues for appeal and to communicate that assessment to the appellant Senate member.
        A. To advise members of the Faculty with respect to their rights and privileges, grievance procedures, and procedures for responding to charges alleging violations of the Faculty Code of Conduct. (Am. 12/15/1967)
        C. The chair shall arrange for meetings of the committee and prepare materials as needed to orient the advisers, coordinate activities, and assure consistency of advice.
        45. Review of Personnel Actions (Am. 10/21/2002)
        A. Types of review.
             Recommendations made by Senate personnel committees may be reviewed in two ways: reconsideration and appeal. (i) Reconsideration is appropriate only if a Senate member wishes to supply additional substantial or contextual information relevant to a personnel action. Reconsiderations are undertaken by the same committee that considered the original action. (ii) Appeal is appropriate when a Senate member believes that a personnel committee has failed to apply established standards of merit or has failed to follow established procedures. Appeals are considered by the Appellate Subcommittee of the Committee on Academic Personnel. Although an appeal may involve matters of merit or procedure, a review of a personnel action does not affect the rights of a Senate member to consideration of matters within the scope of the authority of the Committee on Privilege and Tenure. In particular, subject to the provisions of DD Bylaw 87 and Senate Bylaw 335, requests for redress of violations of a Senate member's rights or privileges may be brought before the Committee on Privilege and Tenure at anytime independently of the review process set forth in this bylaw.
        B. Procedures for reconsideration.
             The Oversight Subcommittee of the Committee on Academic Personnel and the Faculty Personnel Committees shall establish and publish procedures governing reconsideration of unfavorable recommendations on personnel actions.
        C. Procedures for appeal.
        1. Any Divisional member who believes that an unfavorable personnel action in his or her case was the result of a failure to apply established standards of merit or to follow established procedures should consult with an Academic Personnel Adviser before determining that there are issues that warrant an appeal. The Academic Personnel Adviser shall review the relevant information in light of the established standards and procedures and consult with the Senate member. (Am. 12/15/1967, 9/1/2010)
        2. The Appellate Subcommittee of the Committee on Academic Personnel shall advise the Chief Campus Officer on the appeal of any personnel action excepting appointment, beyond the original review conducted by the Oversight Subcommittee or a Faculty Personnel Committee. The appeal may be made only by the candidate, or a member of the candidate's department on behalf of, and with the consent of, the candidate. The Appellate Subcommittee's advice shall be based on established standards of merit and established procedures. The Appellate Subcommittee shall state clearly the reason for its decision and shall explicitly address the issues raised by the appellant. (Am. 9/1/2010)
        D. The recommendations of committees duly constituted to consider appeals are the definitive advice of the Senate to the Chief Campus Officer on personnel actions, except in those cases in which the Committee on Privilege and Tenure makes a recommendation on particular matters within the scope of its authority.
        TITLE V. LIST OF REGULAR STANDING COMMITTEES, THEIR POWERS AND DUTIES
        46. Academic Freedom and Responsibility (Renum 5/24/2001)
        A. This committee shall consist of five members, one undergraduate student representative, one graduate student representative, and one representative appointed by the Davis Academic Federation. (Am. 12/15/1967)
        B. The committee shall study any conditions within or without the University which, in the judgment of the committee, may affect the academic freedom of the University or the academic freedom and responsibility of its individual members, and shall report thereon to the Representative Assembly. The committee shall study any reports of conflicts of interest on the part of individuals referred to it by department chairs or the individuals and, if an unresolved problem is found to exist, shall recommend appropriate resolutions to the Executive Council. (Am. 11/15/82)
        C. The committee shall establish and maintain liaison with the committees on academic freedom of the other Divisions and of the Academic Senate.
        50. Admissions and Enrollment (Renum 5/24/2001)
        A. This committee shall consist of the Admissions Officer at Davis, ex officio, and five additional members, two undergraduate student representatives, one graduate student representative, and one representative appointed by the Davis Academic Federation. The chair of this committee, or the chair's designate from among the Senate members of the committee, excluding the Admissions Officer, shall be the representative on the Board of Admissions and Relations with Schools (BOARS). (Am. 6/9/92; 10/20/97) (Am. 12/15/1967)
        B. The duties of the committee shall be to consider matters involving admission and enrollment at Davis. (En. 1/21/69) (Am. 12/15/1967)
        52. Affirmative Action and Diversity (Renum 5/24/2001)
        A. This committee shall consist of seven members of the Academic Senate, the Associate Executive Vice Chancellor for Campus Community Relations non-voting ex officio, one undergraduate student representative, one graduate student representative, and three representatives appointed by the Davis Academic Federation. (Am. 10/20/97) (Am. 9/1/2010)
        B. The committee shall have the following duties, which may be overseen by a subcommittee of its members and others: (Am. 9/1/2010)
        1. To advise the Chief Campus Officer and the Davis Division on general policies and practice bearing on affirmative action and diversity for academic personnel and academic programs. As used here, "affirmative action" refers to policies and programs concerning African Americans, Chicanos/Latinos/Hispanics, Asian Americans/Pacific Islanders, American Indians/Alaskan Natives, women, persons with disabilities, special disabled veterans and Vietnam era veterans, while "diversity" refers inclusively to all distinctions based on race, ethnicity, gender, age, citizenship, disability, sexual orientation, religious or political beliefs, status within or outside the university, or other differences among people that may be subject to bias on the part of others.
        2. To monitor all aspects of the Educational Opportunity Program and Student Affirmative Action, with special attention to the problems of admission and retention of culturally diverse and economically disadvantaged students.
        3. To undertake studies of affirmative action and diversity policies and practices and to advise the Chief Campus Officer, the Davis Division and relevant campus units accordingly. These studies should include data and analyses provided by the campus administration on:
        a. the recruitment, admission, retention, appointment, assignment to duties, salaries, advancement, and separation from employment of members of groups protected by affirmative action policies and other groups identified by the Committee as the subject of its concern;
        b. events having either a positive or negative impact on diversity; and
        c. steps taken to create a supportive environment for all members of the campus community.
        4. To advise the Divisional Committees on Academic Personnel and Admission and Enrollment regarding affirmative action and diversity issues within the jurisdiction of those committees.
        5. To report annually to the Davis Division on policies and practices.
        56. Courses of Instruction
        A. This committee shall consist of the chair of the appropriate committee of each college or school having a committee on courses of instruction on the Davis campus ex officio, the Registrar of the Davis campus ex officio, the Chair of the Graduate Council Courses Committee ex officio, three additional members from each of the Colleges of Agricultural and Environmental Sciences, Biological Sciences, Letters and Science, and Engineering, one graduate student representative, two undergraduate student representatives and one representative appointed by the Davis Academic Federation. (Am. 5/7/2009, 9/1/2014)
        B. It shall be the duty of this committee to advise at its discretion departments on the Davis campus and members of the Davis Division on the following matters: the formal approval of new courses of instruction, desirable modifications in courses already approved, the approval of special prerequisites for major subjects, the withdrawal or retention of courses, the conduct of courses, the credit valuation of courses, the classification of courses, review of Independent Study programs, and any other matters germane to courses of instruction with which the committee may be charged by the Division or other proper authority, as well as to provide oversight of the course evaluation process. The functions of the committee shall consist primarily of general policy determination for the Davis Division, coordination, and review, but the committee shall retain the power of final approval and shall finally decide such matters as may be properly appealed to it. In the discharge of its responsibilities it shall, insofar as practicable, make full use of the appraisals and recommendations of the appropriate committees of the several colleges and schools, particularly when they represent a diversity of academic interests. (Am. 9/1/2012)
        C. This committee shall have the following responsibilities with regard to the General Education Program: (Am. 12/15/1967)
        1. Approval and cancellation of courses as General Education courses, except those offered through the Education Abroad Program.
        2. Assignment of courses to appropriate areas within the General Education Program, except those offered through the Education Abroad Program.
        60. Distinguished Teaching Award
        A. This committee shall consist of five members and three student representatives.At least one shall be a previous recipient of the Distinguished Teaching Award – for Undergraduate Teaching and one shall be a previous recipient of the Distinguished Teaching Award – for Graduate and Professional Teaching. At least one graduate or professional student shall be among the student representatives. (Am. 04/25/05)
        B. Each year the committee shall select no more than six members of the faculty to either a Distinguished Teaching Award – for Undergraduate Teaching or a Distinguished Teaching Award – for Graduate and Professional Teaching The names of those selected shall be presented to the Representative Assembly for confirmation at its regular meeting in the spring term of each academic year. (Am. 6/4/85; 04/25/05)
        C. The committee shall periodically review and revise the criteria for the Distinguished Teaching Award. (Renum 12/15/1967)
        63. Information Technology (En. 2/5/2007)
        A. This committee shall consist of 5 members and the Vice Provost for Information and Educational Technology non-voting ex officio. In addition, there shall be one undergraduate student representative, one graduate student representative, and one representative from the Academic Federation.
        B. This committee shall have the duty to advise the Chief Campus Officer and the Davis Division on all policies and practices relating to the use of information technology and telecommunications, and shall represent the Davis Division in all such matters. (En. 2/5/2007)
        64. International Education (Am. 9/1/2010)
        A. This committee shall consist of seven regular members, one undergraduate student representative, one graduate student representative, and one Academic Federation representative. The seven regular members shall include at least one Senate member from each Division of the College of Letters and Science and at least one Senate member from each of the Colleges of Biological Sciences, Engineering, and Agricultural and Environmental Sciences. The Committee shall include as an ex officio member the campus representative to the University Committee on International Education, unless that individual is already a regular member of the committee. In addition, the committee shall include as ex officio members when also members of the Senate, and as representatives when not, the Directors of the Education Abroad Program, the Quarter Abroad Program, the Summer Abroad Program, and Services for International Students and Scholars. (Am. 1/27/81; 6/10/86; 6/8/98; 2/5/07) (Am. 9/1/2010)
        B. The committee shall have the following duties:
        1. To represent the Davis Division in all matters connected with the Education Abroad Program.
        2. To represent the Davis Division in all aspects of international education, exchange, and internships.
        3. To initiate and assist in the formulation of policies and programs that affect international education, and that service to integrate it into campus academic programs.
        4. To designate approved Education Abroad Program Courses for General Education credit. (En. 12/15/1967)
        5. To provide academic approval and periodic review of the Campus Reciprocal Exchange Program. (En. 2/7/2007)
        71. Elections, Rules and Jurisdiction
        A. This committee shall consist of three members.
        B. The committee shall have the following responsibilities:
        1. To prepare and report for action by the Representative Assembly such changes and additions to the Bylaws and Regulations as it may deem advisable; to submit to any Faculty of the Davis Division such changes and additions to their Bylaws and Regulations as it may deem advisable. The committee is authorized to make editorial and conforming non-substantive changes in Bylaws and Regulations with regard to numbering, headings, cross-references, organizational titles, details of style, changes in name or title, and similar items. It shall report such changes to the organization directly concerned. (Am. 6/3/2011)
        2. To review all changes in Bylaws and Regulations submitted to the Representative Assembly or to a Faculty of the Davis Division by other committees or by individuals to verify and ensure conformity of such proposed legislation with the format and content of the Code of the Academic Senate. The committee or individual responsible for any legislation found not compatible with the Code of the Academic Senate is to be informed of the section(s) of the Code with which the proposed legislation is in conflict.
        3. To edit and publish, at such intervals as it may deem expedient, the Manual of the Academic Senate, Davis Division.
        4. To advise the Chair of the Division as to whether proposed legislation is solely of Divisional concern.
        5. To advise the Division, its officers, committees, faculties, and members in all matters of organization, jurisdiction and interpretation of legislation of the Academic Senate and its agencies.
        6. To issue, upon a formal request from a member of the Division, legislative rulings interpreting the Code of the Davis Division of the Academic Senate. Such rulings shall remain in effect until modified by legislative or Regental action. Rulings of the committee in these matters must be published in the Call for the first regular Division meeting next following the committee's decision, and all rulings of the Committee on Elections, Rules and Jurisdiction not superseded by legislative or Regental action shall appear in an appendix of the Divisional Manual. (Am. 10/20/97)
        7. To advise the Registrar regarding disposition of his or her responsibilities in administering the Regulations of the Academic Senate and its agencies. (Am. 10/19/71; 11/17/75)
        8. To supervise, in accordance with such rules as the Davis Division may determine, all elections of the Division. The committee shall also supervise the voting on propositions submitted to the Davis Division by ballot. In the exercise of this function, the committee may engage the assistance of the Secretary of the Division and such tellers, as the committee deems necessary. (Am. 6/7/83, 6/7/07)
        72. Emeriti
        A. This committee shall consist of seven members, including at least four Emeriti/ae and one member of the Faculty Welfare Committee ex officio.
        B. The committee shall have the following duties.
        1. To maintain current centralized records of Emeriti/ae.
        2. To maintain communication with Emeriti/ae; to facilitate their continued contributions to the University; and to make known to the Academic Senate and the Administration their interest and needs (En. 2/27/89; Am. 6/5/90)
        73. Executive Council
        A. This committee shall consist of the following members ex officio: The Chair, Vice Chair, and Secretary of the Division, each of whom shall serve in the same capacity as an officer of the Council; the Representatives of the Division to the Assembly of the Senate; the first alternate Representative of the Division to the Assembly of the Senate; the Chair of the Committee on Committees; the Chair of the Committee on Elections, Rules and Jurisdiction; and the assistant professor who is first elected as an At-large Representative to the Davis Division Representative Assembly. The term on the Executive Council for the assistant professor shall be normally two years. In addition, the Council shall include one representative appointed by the Davis Academic Federation, one undergraduate student representative and one graduate student representative. The student representatives and the Academic Federation representative are authorized to attend and participate in all Council meetings except executive sessions. (Am. 12/15/1967)
        B. The Chair, at his or her discretion, shall have the power to co-opt any or all chairs of the standing committees of the Division, and representatives of the Division to Universitywide standing committees of the Academic Senate. Those co-opted shall have full privileges of the floor and voting when called. (Am. 12/15/1967)
        C. The primary responsibility of the Executive Council is to coordinate the actions and affairs of the Davis Division. It shall serve as liaison between committees of the Division and between the Division and its representatives on University Senate organizations. The Executive Council, although not a policy-making body, is to advise the Division and its officers and representatives on matters of policy, propose to the Representative Assembly legislation it deems necessary, serve as liaison between the Division and the Davis campus Administration, and be available to members of the Administration for consulting and advice when it is not expedient to convene a meeting of the Representative Assembly, especially in cases of emergency. Some responsibilities are:
        1. To prepare for presentation to the Representative Assembly, early in the fall, a statement of the academic and other issues on which the Division should be working. A copy of this statement should accompany the call to the meeting. The Council may wish to co-opt chairs of standing committees, as authorized by Bylaw 73(B), when preparing this statement.
        2. To facilitate and expedite consultations between the administration and appropriate committees of the Division, establish special committees to study and report to the Representative Assembly on concerns that are not within the jurisdiction of existing committees, be available for consultation with the Chief Campus Officer concerning the establishment of Administrative task forces, and communicate with appropriate Divisional committees relative to the establishment of task forces by the campus Administration.
        3. To advise the Chief Campus Officer on the performance of principal administrative officers such as vice chancellors, deans, and associate deans.
        4. To attempt to anticipate emerging problems; to and take measures to cope with them before they become urgent; and, after consulting with the Undergraduate Council, the Graduate Council, the Committee on Elections, Rules and Jurisdiction, and the Faculties of the several colleges and schools, to issue nonbinding guidelines to assist decision makers acting in urgent or emergency situations. All guidelines so issued shall be reported to the Representative Assembly at its next regular meeting, and any such guidelines are subject to rejection or modification by the Representative Assembly. (Am. 12/15/1967, 6/7/2007)
        5. To approve or deny petitions of students requesting variance from Divisional regulations. This authority may be delegated each year to the appropriate committees of any college or school or to the Graduate Council. If the authority is delegated, each committee to which the authority is delegated must submit a report to the Executive Council at the end of the academic year summarizing the disposition of the petitions brought to it. (Am. 1/27/1981)
        6. To act on behalf of the Davis Division in recommending to the President of the University candidates for degrees and honors in a school, college or graduate division subject to the jurisdiction of the Davis Division. At its discretion, the Executive Council may recommend candidates under suspension of Divisional and Senate Regulations, provided that each such petition submitted by a candidate has been approved by the appropriate faculty or the Graduate Council. Such petitions may include those for the awarding of posthumous degrees. The committee, after forwarding its recommendations to the President, shall maintain in the Academic Senate Office a record of its actions, including separate lists of the names of candidates recommended under suspension of the Regulations. (Am. 12/21/1971)
        7. To conduct a comprehensive review of the academic personnel process starting in Fall 2003 and every five years thereafter. (Am. 12/15/1967)
        8. To collect, starting in Fall 2003 and every year thereafter, and to report to the Representative Assembly and publish to the Division, comparisons of academic salaries of the Davis Division with: 1) other divisions of the University of California; and 2) a comparison group of universities of higher status than UC Davis whose reputations the Division wishes to emulate. The second group should comprise both public and private universities, and it's composition should be revised from time to time as appropriate. (Am. 12/15/1967)
        9. Upon formal petition from a hearings panel of the Committee on Privilege and Tenure, the Undergraduate Council, the Graduate Council, the Executive Committee of any School or College, or the Chair of the Division, to establish, if it determines that there is sufficient need, a Special Review Committee to examine matters which might adversely affect the delivery of courses and curricula or the functioning of campus agencies (including departments, schools, and colleges) under the principles of shared governance. A Special Review Committee may also be established directly by vote of the Representative Assembly or of the Division by ballot. If a Committee is established it shall consist of no fewer than three and no more than five members appointed by the Committee on Committees and, except as provided in this paragraph, shall be subject to the provisions of Bylaw 31. It shall have no authority to adjudicate individual cases within the jurisdiction of the Committee on Privilege and Tenure; however, it may consider and make recommendations about the general conditions out of which a grievance may arise. The Committee shall report its findings directly to the Representative Assembly.
        D. Authority Under Urgent or Emergency Circumstances: (Am. 4/2/2007)
        1. Urgent Circumstances: (Am. 4/2/2007)
        a. When the Executive Council determines that urgent circumstances exist and that action must be taken before the Representative Assembly can be convened, the Council is empowered to act on behalf of the Division. This includes the authority to suspend or modify on a temporary basis the Regulations of the Division and its agencies and to suspend or modify degree requirements for those students who would have graduated upon the successful completion of their course work for that term. However, the Executive Council has no authority to enact, repeal, or amend legislation of the Division or to make permanent changes in the policies of the Senate or any of its agencies. And degree candidates recommended under suspension of the regulations must still be approved by the appropriate Faculty or Graduate Council as required by Academic Senate Bylaw 312(A). (Am. 6/7/2007)
        b. Any actions taken under this authority shall be reported to the Representative Assembly as soon as possible, and any such actions are subject to modification by the Representative Assembly. With the approval of the Executive Council, a special meeting of the Representative Assembly may be called on as little as two days’ notice. (Am. 6/7/2007)
        c. An immediate meeting of the Executive Council by any method of real-time communication may be called by the Chair or Acting Chair or at the joint request of any three members of the Council for the purpose of determining that urgent circumstances exist and taking appropriate action as authorized by this section. (Am. 6/7/2007)
        2. Emergency Authority: (Am. 4/2/2007)
        a. The Chair or Acting Chair is authorized to exercise emergency authority upon (a) a declaration of a state of emergency by the Chancellor; (b) a finding by the Chair or Acting Chair that urgent action is required before the Executive Council can be convened; or (c) a joint request of any four of the following seven persons: the Vice Chair of the Division, the Chair of the Undergraduate Council, the Chair of the Graduate Council, the Chair of the Committee on Planning and Budget, the Chair of the Committee on Committees, the Chair of the Committee on Elections, Rules and Jurisdiction, and the Secretary of the Division. (Am. 6/7/2007)
        b. When authorized to exercise emergency authority, the Chair of the Division (or the Acting Chair) may take any action which the Executive Council could take under urgent circumstances as specified in Section (1) and shall serve as the designated Senate authority for consultation and coordination with members of the Administration on behalf of the Division and all Senate committees which are unable to act. (Am. 6/7/2007)
        c. In doing so he or she should, to the extent practicable, consult with the Chair of the Committee on Elections, Rules and Jurisdiction (or such members of the Committee as are available for consultation) and with the Chair of the Undergraduate Council, the Chair of the Graduate Council, and the Chairs of the Faculties of the undergraduate colleges. (Am. 6/7/2007)
        d. The Chair or Acting Chair should convene a meeting of the Executive Council as soon as possible. (Am. 6/7/2007)
        3. Disability of the Chair of the Division When Exercising Emergency Authority: (Am. 4/2/2007)
        a. If, while authorized to exercise emergency authority, the Chair of the Division is for any reason unable to act, the following, in order of succession, shall serve as Acting Chair of the Division and of the Executive Council: (Am. 6/7/2007)
        1. The Vice Chair of the Division; (Am. 4/2/2007)
        2. The Chair of the Undergraduate Council; (Am. 4/2/2007)
        3. The Chair of the Graduate Council; (Am. 4/2/2007)
        4. The Chair of the Committee on Planning and Budget; (Am. 4/2/2007)
        5. The Chair of the Committee on Committees; (Am. 4/2/2007)
        6. The Chair of the Faculties in the following order: (Am. 4/2/2007)
                Letters and Science, Agricultural and Environmental Sciences, Biological Sciences, Engineering, Medicine, Veterinary Medicine, Law, Management, and Education. (Am. 4/2/2007)
        b. Any person assuming authority as Acting Chair of the Division shall notify the Executive Council as soon as possible and shall also inform appropriate members of the Administration that he or she is the designated authority for Senate consultation and coordination. (Am. 4/2/2007)
        c. If, while authorized to exercise emergency authority, the Acting Chair of the Division should become unable to act, then the first person on the entire list above who is then able to act shall serve as Acting Chair of the Division. (Am. 4/2/2007)
        d. A person serving as Acting Chair of the Division may continue to so act for the duration of the authorization to exercise emergency authority even if a person higher on the above list regains the ability to act. However, the Chair of the Division shall resume the authority of office and shall notify each member of the Executive Council and appropriate members of the Administration immediately upon regaining the ability to act. (Am. 4/2/2007)
        e. This Section (3) applies only when the Chair or Acting Chair is authorized to exercise emergency authority; vacancies occurring or continuing at any other time shall be filled as specified by Bylaw 40. (Am. 4/2/2007)
        4. Terminating Emergency Authority: (Am. 4/2/2007)
        a. The emergency authority may be ended by action of the Chair or Acting Chair of the Division. Normally he or she would do so when the Executive Council regains the ability to act. (Am. 4/2/2007)
        b. The emergency authority may also be ended by action of the Executive Council, by action of the Representative Assembly at a regular or special meeting; by action of the Division through ballot; or at the joint request of any four of the following seven persons: the Vice Chair of the Division, the Chair of the Undergraduate Council, the Chair of the Graduate Council, the Chair of the Committee on Planning and Budget, the Chair of the Committee on Committees, the Chair of the Committee on Elections, Rules and Jurisdiction, and the Secretary of the Division. If the emergency authority is terminated other than by action of the Chair or Acting Chair, emergency authority may not again be assumed by action of the Chair or Acting Chair for a period of 30 calendar days. (Am. 4/2/2007)
        76. Faculty Distinguished Research Award (Am. 9/1/2017)
        A. This committee shall consist of five members, at least two of whom shall be previous recipients of the Faculty Distinguished Research Award or of the Faculty Research Lecture(r) Award, as it was formerly named, and who are still connected with the Davis Division. (Am. 02/03/06; eff. 02/03/06) (Am. 9/1/2017)
        B. This committee shall nominate for election by the Representative Assembly a member of the faculty or staff at Davis who has made a distinguished record in research, to deliver a lecture upon a topic of his or her choice. The nomination shall be made at the first meeting of the Representative Assembly in the winter quarter and the lecture shall be delivered during the following spring quarter. (effec 12/15/1967, Am. 6/5/2009)
        77. Faculty Welfare
        A. This committee shall consist of seven members, including at least one emeritus/a Academic Senate member, plus one representative appointed by the Davis Academic Federation, and one representative appointed by the UCD Staff Assembly. (Am. 12/15/1967)
        B. The committee shall have the following duties.
        1. To review and consider in a timely fashion matters concerned with the economic welfare of the Faculty, such as salaries, benefits, insurance, retirement, housing, transportation, parking, and conditions of employment. The committee will advise the Faculty on proposed changes or improvements. (Am. 6/10/1986, 9/1/2010)
        2. To report to the Representative Assembly on matters of Faculty welfare not assigned to other standing committees of the Division. (Renum 12/15/1967)
        79. Grade Changes
        A. This committee shall consist of five members, one representative appointed by the Davis Academic Federation, and two undergraduate student representatives. The members shall include the Registrar ex officio. (Am. 2/27/89)
        B. It shall be the duty of this committee to advise the Registrar on matters of grade change policy and to adjudicate grade change requests which are not unambiguously justified by the Regulations of the Academic Senate and of the Davis Division.
        80. Graduate Council
        A. This council shall consist of twelve Senate members (including a chair, a vice chair, and the Dean of Graduate Studies non-voting ex officio), four graduate student representatives (the Graduate Student Assistant to the Dean and Chancellor selected by Graduate Studies, the Graduate Student Association Chair, the GSA Vice Chair, a fourth graduate student selected by GSA) two postdoctoral scholar representatives (the Postdoctoral Scholar Association Chair and another postdoctoral scholar selected by the PSA) and two representatives appointed by the Davis Academic Federation. The Dean of Graduate Studies shall not be chair or vice chair. A chair and vice-chair of this council shall be named by the Committee on Committees. Any member from the Davis Division on the Coordinating Committee on Graduate Affairs who is not a regular member of the Graduate Council shall be an additional ex officio member of this council. The council shall be organized into subcommittees to facilitate the conduct of its business. Subcommittees of the Graduate Council shall be appointed by the Chair and shall serve from the first day of September each year. Deans of Graduate Studies may be appointed to subcommittees but shall not serve as chair of any subcommittee. The Chair of the Graduate Council shall appoint additional Academic Senate members to the subcommittees as deemed necessary. (Am. 6/7/1983, 9/1/2011)
        B. It shall be the duty of the Graduate Council with respect to the Davis campus:
        1. To grant certificates of admission to qualified applicants for graduate status; to admit qualified students to candidacy for degrees to be conferred on graduate students; to appoint committees in charge of candidates' studies, who shall certify for every candidate before recommendation for a higher degree that the candidate has fulfilled the requirements of the University pertaining to that degree. (Am. 11/25/96)
        2. To make final reports to the Executive Council concerning the conferring of graduate degrees.
        3. To advise the Chief Campus Officer concerning relations with educational and research foundations.
        4. To regulate the conduct of graduate work of the Division with a view to the promotion of research and learning. (Am. 10/22/2002)
        5. To supervise the conduct of public and other examinations for higher degrees.
        6. To make recommendations to the Representative Assembly and to the statewide Coordinating Committee on Graduate Affairs concerning the establishment of new graduate degrees.
        7. To report and to make recommendations to the Representative Assembly on matters pertaining to graduate work.
        8. To coordinate the procedures of the various departments and schools on the campus insofar as they relate to the conferring of degrees higher than the Bachelor's degree.
        9. To recommend and supervise all new, changed, or deleted graduate courses of instruction in the Division. In discharging this responsibility, the Graduate Council presents its recommendations to and shall maintain liaison with the Committee on Courses of Instruction.
        10. Consistent with the rights of the Faculties under the Standing Orders of the Regents (105.2.b), to determine for the Division and to make recommendations to the statewide Coordinating Committee on Graduate Affairs concerning the initiation of new programs by departments and graduate groups and to approve or decline to approve changes in established programs leading to existing graduate degrees, including, but not restricted to, the transfer, consolidation, disestablishment and discontinuation of existing graduate programs. (Am. 11/1/2005, 9/1/2011)
        11. To set policies and standards for admission to full- and part-time graduate status. (Am. 10/19/1971)
        12. To make rules governing the form of presentation and the disposition of dissertations. (Am. 12/15/1967)
        13. To recommend the award of fellowships and graduate scholarships, including honorary travel fellowships, according to the terms of the various foundations. (Am. 12/15/1967)
        14. To set policies and standards for appointment of graduate students to be Teaching Assistants, Teaching Fellows, Research Assistants, and recipients of University Fellowships. (Am. 12/15/1967)
        15. To limit at its discretion the study lists of students who are employed.
        16. To set policies and standards for appointment of postdoctoral scholars or their academic equivalent and for their enrollment by the Graduate Division. (Am. 12/15/1967)
        17. To conduct regular reviews of current graduate programs for their quality and appropriateness. (Am. 11/25/1996)
        18. To establish policy on and exercise authority on academic disqualifications and/or dismissals as well as over all graduate academic transcript notations. (En. 12/15/1967)
        19. To recommend the award of the Outstanding Graduate Student Teaching Award, according to the terms of the Academic Senate.
        20. To approve and review, or make recommendations to the Coordinating Committee on Graduate affairs where required, all post-baccalaureate certificate programs not offered solely through University Extension. (En. 9/1/2012)
        C. The annual report of the Graduate Council will be presented at the first regular meeting of the Representative Assembly in the fall term. (En. 6/4/85)
        D. At its discretion and consistent with Senate Bylaws 20 and 330(C), the Graduate Council may delegate to the Dean of Graduate Studies administrative decisions related to the academic regulations and policies of the Graduate Council. The Dean of Graduate Studies will report on and Graduate Council will review these delegated decisions annually. (En. 2/28/05 & eff. 2/28/05)
        81. Graduate Student Privilege Adviser (En. 6/6/2000)
        A. The Graduate Student Privilege Adviser is appointed for one year, renewable term. The individual appointed to this position must be a member of the Academic Senate and must be experienced in the procedures and policies applicable to graduate students. Current members of the Graduate Council are ineligible to serve in this capacity.
        B. The responsibility of the Graduate Student Privilege Adviser is to advise graduate students with respect to their rights and privileges, grievance procedures, and resources available to assist them in responding to disputes involving academic and student employment matters not subject to collective bargaining.
        C. The Graduate Student Privilege Adviser may not serve on investigative or hearing panels involving graduate students and cannot serve as a representative of any of the parties to such procedures.
        83. Library
        A. This committee shall consist of fifteen (15) voting members including the following: one member from the College of Agricultural and Environmental Sciences; one member from the College of Biological Sciences; one member from the College of Engineering; three members from the College of Letters and Science, with one member from each of the College's three divisions; one member from the Graduate School of Management; one member from the School of Law; one member from the School of Education; one member from the School of Medicine; one member from the School of Nursing; one member from the School of Veterinary Medicine; two standing members appointed by the Committee on Committees, to serve as Chair and Vice Chair; the University Librarian of the Davis campus ex-officio. In addition, this committee shall include three (3) non-voting representatives, one representative from the Davis Academic Federation, one graduate student representative, and one undergraduate student representative. (Am. 3/16/92; 10/20/97) (Am. 9/1/2017)
        B. The committee shall advise the Chancellor or the Chancellor's designee on the administration of the Library and issues related to scholarly communication. The Committee shall also advise the University Librarian on issues pertaining to print, electronic, and other collections, to changing patterns of faculty and student use of the library, to removal and storage of physical library holdings, and to space and other demands. The committee shall report at least once a year to the Representative Assembly. (Am. 6/10/93; effective 1/1/94) (Am. 9/1/2017)
        84. Planning and Budget (Renum 6/9/2005)
        A. This committee shall consist of nine members appointed by the Committee on Committees, and one representative appointed by the Davis Academic Federation with due regard given to breadth of experience in planning and budgetary matters. Members of the committee shall serve for terms normally of three years' duration and a rotation to be determined by the Committee on Committees (Am. 6/6/00)
        B. The committee shall have the following duties:
        1. To meet with the Chancellor or the Chancellor’s designate at the beginning of each academic year for a briefing on all sources of revenue for the Davis campus, the allocation of revenue to units of the campus, and budgetary planning for the succeeding academic year. (Am. 06/09/05)
        2. To assess budgetary proposals and requests, including requests for allocation of faculty positions (FTE) for succeeding academic years. (Am. 06/09/05)
        3. To confer with and advise the Chief Campus Officer and Divisional administrative agencies regarding policy on academic planning, budget and resource allocations; to forward recommendations on staff allocations to the Committee on Academic Personnel for their review.
        4. To initiate and coordinate studies or reviews of existing and proposed academic programs as they relate to local matters of academic planning, budget and resource allocation, and to report thereon to the Chief Campus Officer and/or to the Representative Assembly as it may deem appropriate.
        5. On matters relating to academic planning and budget, to receive reports from, and maintain liaison with, the Committee on Educational Policy, the Graduate Council, and the Library Committee.
        6. To examine funding of transportation and parking projects and the effects of all new campus construction on transportation and parking. (En. 9/1/2010)
        7. To report regularly to the Executive Council and the Representative Assembly on matters under consideration.
        8. To receive reports from, and maintain liaison with, the University Committee on Planning and Budget. (En. 12/15/1967)
        C. Instructional Space Advisory Subcommittee
        1. This committee shall consist of eight regular Senate members and one regular representative, in addition to its ex-officio members and representatives. The committee shall include at least one regular Senate member from each of the three undergraduate colleges other than the College of Letters and Science, and at least one regular Senate member from each of the three divisions within the College of Letters and Science. Two members shall be selected by the Committee on Planning and Budget from its members with the rest selected by the Committee on Committees. The regular representative shall be appointed by the Davis Academic Federation. In addition, subject to systemwide Academic Senate Bylaw 35.C.2 and 3, the following shall serve as ex-officio: the Registrar as a member, the Director of the Center for Educational Effectiveness as a member when also a member of the Senate and as a representative when not, and the Manager of Classroom Technology and the Director of Space and Campus Planning as representatives.(Am. 6/10/03) (Am. 2/24/2011, 9/1/2016)
        2. This subcommittee shall have the following duties:
        a. To review classroom scheduling and utilization policies to ensure the efficient use of classroom space.
        b. Advise the Chief Campus Officer on campus needs for new instructional space and on needs for improvements and upgrades to existing instructional space.
        c. To consult with faculty and identify the needs for instructional technology in classrooms.
        d. To establish design criteria for instructional space based on an understanding of the arrangements, layouts and sizes that provide effective learning environments for various instructional activities.
        87. Privilege and Tenure
        A. This committee shall consist of a chair, who also shall be the chair of the Investigative subcommittee, and sixteen members. (Am. 6/5/02)
        B. The committee shall take cognizance of all matters affecting the privilege or the tenure of all Senate or Non-Senate faculty members in conformity with University Senate Bylaws 334-337. Proceedings for grievances, disciplinary actions, and early terminations of Senate or Non-Senate faculty members, shall be conducted in accordance with the principles and rules of procedure set forth in University Senate Bylaws 334-337. (Am. 6/5/02)
        C. The committee shall be composed of two subcommittees, the Investigative subcommittee and the Hearings subcommittee. Except for instances in which the Committee on Privilege and Tenure sits as the Committee of the Whole, the two subcommittees shall operate independently of one another. No member shall, during the one-year term of office, be a member of more than one subcommittee.
        D. Investigative subcommittee
        1. The Investigative subcommittee shall consist of a chair (who is also the chair of the Committee on Privilege and Tenure) and four members. Appointments are for one year and are renewable.
        2. Any Senate or non-Senate faculty member, who believes his or her rights or privileges have been violated may take the grievance to the Investigative subcommittee of the Committee on Privilege and Tenure. The subcommittee shall first determine whether the grievant has made out a prima facie case as defined in University Senate Bylaw 335B2. If a prima facie case has been made out, the subcommittee may make such further investigation of the facts as it deems appropriate to determine if there is sufficient reason to believe that the grievant's rights or privileges may have been violated. This preliminary review shall be conducted in accordance with University Senate Bylaw 335B3.
        3. If the subcommittee determines either that the grievant has not made out a prima facie case or, after a preliminary review, that there is not sufficient reason to believe that the grievant's rights or privileges may have been violated, it shall advise the grievant in writing of that conclusion and the basis for it. (En. 12/15/1967)
        4. If the subcommittee determines that the grievant has made out a prima facie case and that there is sufficient reason to believe that the grievant's rights or privileges may have been violated, it shall inform the grievant and the Chancellor's designee in writing of that determination. In accordance with University Senate Bylaw 335B5, the subcommittee shall make an attempt to promote a resolution of the controversy between the grievant and the administrative officer, officers, or other person concerned. If a resolution satisfactory to all parties cannot be reached, the subcommittee shall, after due notice to the parties, refer the case to the Hearings subcommittee for a hearing. A negotiated or mediated resolution is permissible and appropriate at any stage of a grievance proceeding (University Senate Bylaws 335C1 and 335C2). (En. 12/15/1967)
        E. Hearings subcommittee
        1. The Hearings subcommittee shall consist of a chair and eleven members. Appointments are for one year and are renewable. Preferably, at least half of the members serving at any one time should have prior service on the Committee on Privilege and Tenure. Hearings panels for grievance cases, disciplinary cases and early termination cases shall be selected from among the members of the Hearings subcommittee. No person who was a member of the Investigative subcommittee at the time of investigation of a matter may thereafter serve on a hearing panel for that matter. (Am. 6/5/02)
        2. Upon request of the Investigative subcommittee, the chair of the Hearings subcommittee shall appoint hearings panels for grievance cases as prescribed by University Senate Bylaw 335. (Am. 6/5/02)
        3. In cases of disciplinary action commenced by the administration against a member of the Academic Senate, or against other faculty members in cases where the right to a hearing before a University Senate committee is given by Section 103.9 and 103.10 of the Standing Orders of The Regents, the chair of the Hearings subcommittee shall appoint hearings panels as prescribed by University Senate Bylaw 336 or Section 015 of the UC Davis Academic Personnel Manual, respectively. (Am. 6/5/02)
        4. In cases of proposed termination of a Senate or non-Senate faculty member before the expiration of the faculty member's appointment, or in cases where a tenured faculty member faces termination, or for other faculty members whose right to a hearing before a Senate committee is given by Section 103.9 or 103.10 of the Standing Orders of The Regents, the faculty member may request a hearing before the Hearings subcommittee. The chair of the Hearings subcommittee then shall appoint hearings panels as prescribed by University Senate Bylaw 337. (En. 6/5/02)
        5. Hearings Panels (Am. 6/5/2002)
        a. Hearings panels shall be selected as prescribed by applicable University Senate Bylaws. To the extent feasible, each hearing panel should be chaired by a person with legal training.
        b. The chair of the Hearings subcommittee may consider requests from the parties in the case to reject proposed panel members for good cause. Such requests may be granted if the chair determines that good cause has been established. The burden of proof lies with the challenging party.
        c. Once a hearing panel has been appointed and the process has begun, the panel must remain as constituted until the hearing phase has been concluded.
        6. Hearings (Am. 6/5/2002)
        a. The hearing procedures shall conform to University Senate Bylaw 335, 336, 337 or Section 015 of the UC Davis Academic Personnel Manual, as applicable to the case.
        b. If a grievant files multiple grievances, the hearing shall be limited to those grievances for which the Investigative subcommittee determines that there is sufficient reason to believe that the grievant's rights or privileges have been violated.
        7. After conclusion of the hearing, the hearing panel shall promptly prepare a report of its findings of fact, conclusions, and recommendations, including the evidence on which these are based. Copies of the report shall be forwarded to the parties in the case, and to the chair of the Investigative subcommittee (who is also the chair of the Committee on Privilege and Tenure). (Am. 12/15/1967)
        8. The hearings panel may, by separate report to the Executive Council, petition for the establishment of a Special Review Committee as provided for in Bylaw 73(C)(9). Any such petition shall disclose the hearing panel’s findings, conclusions and recommendations only with the consent of the grievant and only to the extent allowed by law. The petition may extend beyond the scope of the individual grievance to include the general conditions out of which the grievance arose. (Am. 4/14/2008)
        9. The chair of the Hearings subcommittee shall arrange for meetings and written materials as needed for the orientation of the members of the subcommittee. The chair shall take the measures necessary to ensure that hearings are conducted in a fair and professional manner.
        F. The Committee of the Whole
        1. The Committee of the Whole shall consist of the chair and the sixteen members of the Committee on Privilege and Tenure. (Am. 6/5/02)
        2. The Committee of the Whole shall discharge the duties and responsibilities of the Committee on Privilege and Tenure except those duties and responsibilities specifically within the jurisdiction of the Investigative subcommittee or the Hearings subcommittee. (Am. 6/5/91; Am. 6/5/02)
        88. Public Service
        A. This Committee shall consist of five Academic Senate members, two representatives appointed by the Davis Academic Federation, one undergraduate student representative, one graduate student representative, as non-voting ex officio members, the Vice Chancellor of Research, Vice Provost for University Outreach and International Programs, and the Dean of University Extension. (Am. 3/16/93; 11/2/92; 10/20/97; 6/8/98) (Am. 9/1/2012)
        B. The duties of the committee shall be:
        1. To review and advise on non-personnel matters relating to the involvement of faculty in public service activities, and to advise the Chief Campus Officer and the Academic Senate on such matters.
        2. To advise the Chief Campus Officer either on its own initiative or at their request on:
        a. Goals and objectives of campus public service programs and policies;
        b. Effectiveness of these programs and policies;
        c. Such other matters as may be referred to the committee by the President, the Chief Campus Officer, the Vice Chancellor of Research, or the Dean of University Extension. (Renum 7/29/2011) (Am. 12/15/1967)
        3. To review new offerings and the approval process for courses carrying University Extension credit.
        4. To establish policies and criteria for admission to University Extension courses, including concurrent courses.
        5. To advise the Dean of University Extension and the departments, divisions, schools, colleges, Graduate Studies, the Davis Division, and when appropriate, Cooperative Extension on: (Am. 9/1/2012)
        a. Criteria for approval of University Extension courses offered for University Extension credit; and
        b. Criteria for appointment and retention of University Extension instructors; and (effec 3/16/1979)
        c. Post-baccalaureate certificates offered solely through University Extension. (En. 9/1/2012)
        6. To select up to four members of the faculty to receive a Distinguished Scholarly Public Service Award. The name of the recipients shall be presented to the Representative Assembly for confirmation at its regular meeting in the winter or spring term of each academic year. (Renum 7/29/2011)
        99. Research
        A. This committee shall consist of fifteen Divisional Senate members (including a chair and the Vice Chancellor for Research non-voting ex officio) and one representative of the Academic Federation. Members shall be appointed for a three year term, with the possibility of appointment to a second term that is not to exceed two years. Members shall be selected in consideration of the diversity of research activities on the Davis campus. (Am. 6/7/1983, 6/3/2011)
        B. The committee shall have these duties: (Am. 12/15/1967, 2/24/2009, 6/3/2011)
        1. Consult regularly with the Vice Chancellor--for Research. Advising the Chief Campus officer and the Division concerning: faculty perspectives on the research mission of the Division and the University; budgetary needs to support research infrastructure; policy and strategy regarding the pursuit and acceptance of research support; and promotion and coordination of multidisciplinary research among faculty members.
        2. Formulate policy governing acceptance of extramural funding.
        3. Provide periodic evaluation of administrative units that support faculty research.
        4. Provide review of Organized Research Units and make recommendations to the Vice Chancellor for Research that are based on reports of organized research Units. (Am. 6/7/1983)
        5. Maintain formal liaison with relevant Senate committees.
        6. Establish policies and procedures governing allocation of funds within the jurisdiction of the Faculty Grants Program Subcommittee for the conduct of research and travel to attend scholarly meetings; inform the Division of these policies, and evaluate them periodically.
        7. Provide review of applications from various calls for research proposals that are associated with the Limited Submission Program of the Office of Research when so requested by the Vice Chancellor for Research.
        C. In the Spring Quarter of each academic year, the committee shall form a subcommittee consisting of the Senate members of the committee with the exception of the Vice Chancellor for Research. This subcommittee shall have the following duties: (Am. 6/3/2011)
        1. Implement policies and procedures governing the award of research support in programs falling under its jurisdiction.
        2. Implement policies and procedures governing the allocation of support for research related travel to scholarly meetings. (Am. 4/25/1983)
        121. Undergraduate Council (En. 6/5/2002)
        A. This council shall consist of twelve members, three undergraduate student representatives, one graduate student representative and two representatives appointed by the Davis Academic Federation. The members shall include a chair and vice-chair, a member of the Committee on Admissions and Enrollment, ex officio, the Davis campus Vice Provost and Dean - Undergraduate Education, non-voting ex officio, the Registrar of the Davis campus, ex officio and the chairs of the four committees of the council. The ex officio members shall not serve as chair or vice chair of the council or any of its committees. Members of the council and its committees other than ex officio members shall be nominated by the Committee on Committees and shall serve from the first day of September each year. The membership shall reflect balanced representation from the academic departments, programs and colleges that offer undergraduate curricula and from the professional schools. (Am. 9/1/2015)
        1. Unless invited to do so by the chair of Undergraduate Council, neither the Vice Provost and Dean for Undergraduate Education nor any representative of that office shall: (1) attend the portion of any Undergraduate Council meeting that concerns program reviews, or (2) participate in any Undergraduate Council discussion pertaining to reviews of undergraduate programs or groups. (En. 9/1/2015)
        B. This council shall have the following duties:
        1. Consistent with the rights of the Faculties under the Standing Orders of the Regents (105.2.b), to establish policy for undergraduate education on the Davis campus and to advise the Chief Campus Officer on all matters pertaining to undergraduate education. (Am. 5/4/04)
        2. To define the goals and establish criteria for use in reviewing the quality and effectiveness of undergraduate teaching programs and/or majors.
        3. Consistent with the rights of the Faculties under the Standing Orders of the Regents (105.2.b), to approve or decline to approve the establishment and discontinuation of undergraduate programs. (Am. 5/4/04)
        4. To establish policy on and exercise authority on academic disqualifications and/or dismissals as well as over all undergraduate academic transcript notations.
        5. To develop and review campuswide educational objectives and criteria for evaluating educational effectiveness.
        6. To consider and report on matters referred to it by the Chief Campus Officer, the Chair of the Division, the Representative Assembly or any other standing committee of the Davis Division, or by the Faculty of any college or school located wholly or in part on the Davis campus.
        7. To initiate appropriate studies and make reports thereon to the Chief Campus Officer and/or to the Representative Assembly as it may deem appropriate upon local matters of a fundamental character involving questions of undergraduate educational policy.
        8. To identify one of its members to be nominated by Committee on Committees to serve as the Davis campus representative to the University Committee on Educational Policy and one of its members to be nominated by Committee on Committees to serve as the Davis campus representative to the University Committee on Preparatory Education.
        C. Committee on General Education
        1. This committee shall consist of eight members, with balanced representation from the colleges offering undergraduate instruction and from the professional schools, and one member who is a member of the Committee on Courses of Instruction. In addition, there shall be one undergraduate student representative and one representative from the Academic Federation. (Am. 9/1/2014)
        2. This committee shall supervise the General Education program by carrying out the following duties.
        a. Establishment of the criteria that govern certification of courses for the General Education Program.
        b. Periodic review of the rosters of courses that are approved for General Education credit in the components of the program and supervision of their inclusion in the General Catalog, together with other appropriate information regarding General Education.
        c. Determination, on an individual basis, of the extent to which multidisciplinary individual majors satisfy General Education requirements in the components of the program.
        d. Active promotion of the development of new General Education courses and clusters.
        e. Continuous review of the effectiveness of the General Education program and advice to the Representative Assembly on matters relating to the program including desirable changes in Regulations and Bylaws.
        D. Committee on Preparatory Education
        1. This committee shall consist of five members, with broad representation from the colleges offering undergraduate instruction. The membership of this committee shall include one member from the Department of Mathematics and one member from the University Writing Program. In addition, there shall be one undergraduate student representative and one representative from the Academic Federation. (Am. 9/1/2017)
        2. This committee shall have the following duties:
        a. To monitor and conduct periodic reviews and evaluations of remedial education.
        b. Under the direction of the University Committee on Undergraduate Preparatory Education, to oversee the administration and efficacy of any method used to satisfy the Entry Level Writing Requirement (ELWR) for UC Davis students. (Am. 9/1/2016, 9/1/2017)
        c. To oversee the use of placement examinations in mathematics.
        d. To be responsible for implementation of University Academic Senate Regulation 761 on the Davis campus.
        e. To monitor and conduct periodic reviews and evaluations of the English as a Second Language Program on the Davis campus.
        E. Committee on Special Academic Programs
        1. This committee shall consist of five members, with balanced representation from the colleges offering undergraduate instruction and from the professional schools. In addition, there shall be one undergraduate student representative and one representative from the Academic Federation.
        2. This committee shall have the following duties:
        a. To oversee all special undergraduate academic programs like the Davis Honors Challenge and the Integrated Studies program and to advise the faculty and the administration on the establishment and operation of newly initiated programs.
        b. To review periodically all programmatic functions of the special programs, including but not limited to the following: the publications of material defining/describing the program; the recruitment, orientation and advising of students in each program; guidance in the selection of mentors for students in the programs; coordination of special activities; oversight of the general welfare of students in the programs; and the effectiveness of the programs in meeting their stated educational objectives.
        F. Committee on Undergraduate Instruction and Program Review
        1. This committee shall consist of thirteen voting members; the Committee on Committees shall appoint two members from each of the College of Agricultural and Environmental Sciences, College of Biological Sciences, and the College of Engineering, and three members from the College of Letters and Science, preferably one each from the Division of Humanities, Arts and Cultural Studies, Division of Social Sciences, and Division of Mathematical and Physical Sciences. In addition, the chair of each college program review committee, or the chair of the college executive committee, will serve as a voting member, ex officio. Non-voting members include two undergraduate student representatives, one graduate student representative and one representative from the Academic Federation. (Am. 6/5/2009, 2/24/2011, 9/1/2014, 9/1/2017)
        2. The duties of the committee include the following:
        a. To study the effectiveness and efficiency of undergraduate instruction on the campus and to make recommendations for improvements thereto.
        b. To stimulate efforts to foster, recognize and reward good teaching.
        c. To recommend methods for evaluating the educational effectiveness of individual instructors, in the context of academic advancement, and of the major and special educational programs, in the context of program review.
        d. In collaboration with the Faculties of the colleges offering undergraduate instruction, to assure timely initiation and completion of program reviews.
        e. To evaluate undergraduate program reviews to ascertain that the established educational objectives for programs have been addressed in a meaningful way.
        f. To work with the Office of the Provost to insure that undergraduate instructional programs and program reviews are considered in the planning and support of campus activities.
        G. All committees of the Undergraduate Council shall report their actions through the council. Copies of all reports submitted by the Undergraduate Council to the Representative Assembly shall be forwarded annually to the University Committee on Educational Policy for its records.
        123. Undergraduate Scholarships, Honors, and Prizes
        A. This committee shall consist of twenty members, two undergraduate student representatives and two representatives appointed by the Davis Academic Federation. (Am. 6/5/2002, 6/5/2009)
        B. It shall be the duty of this committee insofar as colleges and schools on the Davis Campus are concerned, to recommend to the President, through the Chief Campus Officer, the award of such undergraduate scholarships as are restricted to the Davis campus. The committee shall also establish minimum standards for Undergraduate Honors and Honors to be awarded at graduation, shall remind the colleges and schools at appropriate times during the academic year of the program of awards of Undergraduate Honors and Honors at Graduation, and subsequently shall ascertain the awards made by each college or school.
        C. The committee shall supervise the award of such prizes, not otherwise provided for, as are restricted to students on the Davis campus. (Am. 1/20/70)
        TITLE V.
        (A) LIST OF JOINT STANDING COMMITTEES, THEIR POWERS AND DUTIES
        126. Joint Personnel
        A. This committee shall consist of three Senate members, two Cooperative Extension Specialists appointed by the Davis Academic Federation; and three Academic Federation appointees whose positions include a designated research component but are not Cooperative Extension Specialists, also appointed by the Academic Federation. All persons serving on this committee are entitled to vote on matters before the committee. (Am. 10/20/97) Members of the Joint Committee are appointed respectively by the Committee on Committees of the Davis Division and the Academic Federation with consultation between these groups to assure a balance in areas of expertise of the Joint Committee members. The Executive Vice Chancellor and Provost (or responsible Campus officer) will be informed of the Joint Committee membership by July 1. (Am. 10/20/97) (Am. 9/1/2010)
        B. The Joint Personnel Committee is responsible for advising the Chancellor on academic personnel actions for non-Senate academic appointees whose positions include a designated research component. The Joint Personnel Committee is analogous and parallel to the Committee on Academic Personnel of the Davis Division of the Academic Senate and the Davis Academic Federation Personnel Committee. The functions and deliberations of the Joint Committee are independent of either of the other named personnel committees.
        C. Members of the Joint Committee shall be appointed for staggered two-year terms with the annual date of service beginning on September 1.
        D. The Joint Committee Chair shall be a member of the committee appointed by the Academic Federation. Whenever possible, the chair should be selected from members serving their second year of the two year term. (En. 12/15/1967, Am. 9/1/2010)
        (B) LIST OF SPECIAL COMMITTEES, THEIR POWER AND THEIR DUTIES
        129. Special Committee on the UC Davis Honors Challenge, i.e., The HONORS COUNCIL
        A. The Honors Council shall consist of nine members. The Senate representation shall consist of seven members: the chair or representative of the courses committee of each college and four members appointed by the Committee on Committees. The Academic Federation will appoint two representatives. There will be two student representatives who are participants in the Honors Challenge. The Academic Senate members and Federation representatives will be selected to provide representation of the humanities, social sciences, physical sciences, biological sciences, agricultural and environmental sciences, and engineering and will be appointed for staggered three-year terms. One of the four Senate members shall be designated chair by the Committee on Committees. The student representatives of the Council will be appointed for staggered two-year terms that begin in their junior year. The Director of the Honors Challenge and the Director of Integrated Studies will be members ex officio.
        B. The Honors Council shall be responsible for all matters of policy, programmatic direction, admissions, course standards, and other academic considerations as they pertain to the UCD Honors Challenge. The Council shall also oversee all programmatic functions, centered in an Honors Office, including but not limited to the following: the publications of material defining/describing the program; the recruitment, orientation and advising of Honors Challenge students; guidance in the selection of mentors for junior papers and senior theses; coordination of special activities; and overseeing the general welfare of students in the UCD Honors Challenge. The Council will, as deemed desirable, advise the Davis Division on recommended changes in the Guidelines and other matters relevant to the UC Davis Honors Challenge.
        C. The Special Committee on the UC Davis Honors Challenge shall have tenure until the regular meeting of the Representative Assembly in the fall term of 1999. (Am. 10/28/93; 6/2/97; 6/8/98)
        TITLE VI. FACULTIES OF THE DAVIS DIVISION (Renum 4/21/1980)
        133. Faculty of Colleges and Schools
            The government and supervision of any college or school established by The Regents on the Davis campus shall be vested in the Faculty of that college or school, and such Faculty shall be directly responsible to the Davis Division as a committee of the Division. (The Faculty of the College of Agricultural and Environmental Sciences is responsible to the Davis Division, except in matters of Universitywide concern; in these matters the Faculty of the College is responsible directly to the University Assembly). Nothing in Part VI shall have precedence over rules established by the Coordinating Committee on Graduate Affairs or the Graduate Council of the Davis Division regarding graduate study and higher degrees. (Am. 10/20/97)
        135. Membership of the Faculty
            The membership of each Faculty shall be defined by Bylaws of the Davis Division in accordance with the provision of Academic Senate Bylaw 45. Only voting members of the Academic Senate shall be eligible to vote in the Faculty or Faculties of which they are members when the Faculty or Faculties are taking final action on any matter for the Academic Senate, or giving advice to University officers or other non-Senate agencies in the name of the Senate. Persons other than Senate members may be given the right to vote on other questions, such as those that involve only recommendations to other Senate agencies, but only by explicit Bylaw provisions. (Am. 10/25/2011)
        137. Organization of the Faculty
            Each Faculty is authorized to organize, to select its officers and committees, and to adopt any procedural rules and regulations consistent with Bylaws and legislation of the Academic Senate and the Davis Division. The dean of a college or school shall be an ex officio member of the executive committee of its Faculty. No member of the Division holding an administrative title of Chancellor, Vice Chancellor, Dean, Associate Dean or titles with equivalent levels of administrative responsibility may serve as Chair of the Faculty or of the Executive Committee. The chair of a Faculty and members of its executive committee shall be chosen by the faculty. (Am. 12/15/1967)
        138. Requirements for Graduation
            Each Faculty is authorized to establish requirements for graduation in addition to University requirements. (En. 1/26/71)
        139. Divisional Legislation
            Each Faculty is authorized to present to the Representative Assembly recommendations and proposed modifications of legislation of the Division or of the Academic Senate. At its discretion, a Faculty may delegate portions of its authority to its committees or executive officers. The Davis Division or the Assembly may from time to time impose specific duties on a Faculty. (Am. 12/15/1967)
        141. Faculty of the College of Letters and Science
            The Faculty of the College of Letters and Science shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of the College; (4) the Librarian and the Registrar of the Davis campus; (5) all members of the Academic Senate who are members of departments in which students in the College of Letters and Science may elect their major work; (6) all members of the Academic Senate who are members of the Department of Military Science or the University Writing Program. (Am. 6/7/1983, 5/7/2009)
        143. Faculty of the College of Agricultural and Environmental Sciences
            The Faculty of the College of Agricultural and Environmental Sciences shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of the College of Agricultural and Environmental Sciences, Davis; (4) all members of the departments, divisions, or equivalent administrative units of the College of Agricultural and Environmental Sciences, Davis, who are members of the Academic Senate; (5) all members of the Academic Senate who are members of departments, divisions, or equivalent administrative units in which students in the College of Agricultural and Environmental Sciences may elect their major work; (6) the deans of all colleges and schools and the Dean of Graduate Studies and Research on the Davis campus; (7) the Librarian and the Registrar of the Davis campus. (Am. 1/9/68; 1/24/72; 1/276/81; 11/19/84; 10/26/87)
        145. Faculty of the College of Engineering
            The Faculty of the College of Engineering shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of the College of Engineering, the deans, or their designated representatives, of all other colleges and schools at Davis, the Dean of Graduate Studies at Davis, and the deans, or their designated representatives of all of the other colleges and schools of engineering of the University of California; (4) the Registrar at Davis; (5) the Librarian at Davis; (6) such other members of the Academic Senate as fall within the following classes: (a) all members of the departments under the jurisdiction of the College of Engineering; (b) the chair, or his or her designated representative, of each of those departments which offer courses required in the curricula of the College of Engineering; (c) such other persons as the Faculty may approve on recommendation of the Dean of the College of Engineering by reason of their contribution, in teaching or in research, to the field of engineering. (Am. 12/15/1967)
        147. Faculty of the School of Veterinary Medicine (Am. 12/15/1967)
            The Faculty of the School of Veterinary Medicine shall consist of (1) the President of the University; (2) the Chancellor at Davis; (3) the Dean of the School of Veterinary Medicine; (4) all members of the Academic Senate who hold appointments in the School of Veterinary Medicine; (5) As representatives, all salaried members of the School of Veterinary Medicine in the Health Sciences Clinical Professor series. (Am. 12/15/1967, 4/17/2012)
        148. Faculty of the School of Nursing
            The Faculty of the School of Nursing shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Vice-Chancellor for Human Health Services; (4) the Deans of the Schools, Colleges and Divisions of the Davis campus; (5) the Dean of Graduate Studies; (6) all members of the Academic Senate who hold appointments in the School of Nursing; (7) the University Librarian of the Davis campus. (En. 5/7/2009)
        149. Faculty of the School of Law (Am. 3/16/1979)
            The Faculty of the School of Law shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of the School of Law; (4) all members of the Academic Senate who are members of the School of Law. (En. 1/9/68) (En. 12/15/1967)
        150. Faculty of the School of Medicine
            The Faculty of the School of Medicine shall consist of (1) the President of the University; (2) the Chancellor of the Davis campus; (3) the deans of the schools, colleges and divisions of the Davis campus; (4) the Director of the Loren D. Carlson Health Sciences Library; (5) the members of the Academic Staff of the School of Medicine who are members of the Academic Senate; (6) the chair, or his or her representative, of any department or division on the Davis campus that offers courses required in the curriculum of the School of Medicine, provided the representative is a member of the Academic Senate; (7) the Director of Hospitals and Clinics, UCD Medical Center.
        151. Faculty of the Graduate School of Management (En. 3/12/1991)
            The Faculty of the Graduate School of Management shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of Graduate Division, Davis campus; (4) the Dean of the Graduate School of Management; (5) all members of the Academic Senate who hold appointments in the Graduate School of Management. (En. 2/6/2003)
        152. Faculty of the School of Education (En. 10/22/2002)
            The Faculty of the School of Education shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of Graduate Division, Davis campus; (4) the Dean of the School of Education; (5) all members of the Academic Senate who hold appointments in the School of Education. (En. 10/25/1999)
        153. Faculty of the College of Biological Sciences
        a. The Faculty of the College of Biological Sciences shall consist of (1) the President of the University; (2) the Chief Campus Officer; (3) the Dean of the College of Biological Sciences; (4) all members of the Academic Senate who hold appointments in the College of Biological Sciences; and (5) all members of the Academic Senate who gained emeritus status as members of the former Division of Biological Sciences.
        b. For purposes of the Bylaws of the College and of the Academic Senate, a section of the College shall be treated as a department. (En. 6/7/2007)
        PART VII. ORDER OF BUSINESS
        158. Roll Call
           The first item of business at each regular or special meeting of the Representative Assembly shall be a roll call of members. Members present and members absent shall be recorded in the Minutes of the meeting. A roll-call vote on any matter before the Representative Assembly must be recorded in the Minutes upon the request of any Representative Assembly member present. (En. 12/15/1967)
        160. Order of Business at Regular Meetings
        A. The order of business at regular meetings of the Representative Assembly of the Davis Division subsequent to the roll call of members shall be as follows:
        1. Minutes
        2. Announcements by the President
        3. Announcements by the Vice Presidents
        4. Announcements by the Chief Campus Officer.
        5. Announcements by Deans, Directors, or other Executive Officers.
        6. Special orders
        7. Reports of special committees
        8. Reports of standing committees
        9. Petitions of students
        10. Unfinished business
        11. University and faculty welfare
        12. New business
        B. The regular order of business may be reordered in the published agenda by the Chair in consultation with the Secretary, or suspended at any meeting by a two-thirds vote of the voting members present. (Am. 04/25/05)
        C. Items for a regular meeting of the Representative Assembly deemed non-controversial by the Chair, in consultation with the Secretary and the committee chair concerned, may be placed on the Consent Calendar and so identified in the agenda of the Call to the Meeting. At the request of any member of the Representative Assembly prior to or at the meeting, any such Consent Calendar item must be withdrawn and considered in its regular order on the agenda. (En. 10/19/71)
        165. Order of Business at Special Meetings
           The order of business at special meetings of the Representative Assembly of the Davis Division shall be as follows:
        A. Minutes. The reading of the minutes at any special meeting may be dispensed with by a two-thirds vote of the voting members present.
        B. The special business for which the meeting was called.
        C. Any other business that the Representative Assembly may, by the unanimous consent of the voting members present, decide to take up.
        170. Robert's Rules of Order
           The rules contained in Robert's Rules of Order shall govern the Division in all cases to which they are applicable.
        PART VIII. LEGISLATION AND AMENDMENTS
        175. Definitions
        A. In these Bylaws the term "legislation" shall comprise only Bylaws and Regulations of the Academic Senate and of the agencies of the Academic Senate.
        B. In all legislation the term "day" shall mean days of instruction unless otherwise specified.
        C. The term "memorial" shall designate a declaration or petition addressed to the President for transmission to The Regents; the term "resolution" shall designate a declaration or petition addressed to the President but not intended for transmission to The Regents.
        180. Notice of Pending Legislation
           The Representative Assembly may add to, amend, or repeal legislation, provided that no final action shall be taken during the meeting at which such proposals are first made, unless notice thereof shall be sent to all members of the Division at least five days before the meeting. The notice shall be consistent with the provisions of Bylaw 19. Notice shall include a statement of the purposes of the legislation consistent with Bylaw 195. The notice requirement shall not be interpreted to prevent amendments from the floor which do not exceed the scope of the previous notice. (Am. 12/15/1967)
        185. Amendment of Bylaws by the Representative Assembly
           Bylaws of the Davis Division may be added to, amended, or repealed by a two-thirds vote of all the voting members of the Representative Assembly present at a meeting, provided written notice shall have been sent to all members as prescribed in Bylaw 180. (effec 12/15/1967)
        186. Amendment of Bylaws by Ballot
           Bylaws may be added to, amended, or repealed by a two-thirds majority of the votes cast by ballot of the Division conducted in accordance with Bylaws 16 and 17. (En. 12/15/1967, Am. 6/7/2007)
        190. Amendment of Regulations by the Representative Assembly
           Regulations of the Davis Division may be added to, amended, or repealed by a majority vote of the voting members of the Representative Assembly present at a meeting, provided written notice shall have been sent to all members as prescribed in Bylaw 180. (effec 12/15/1967)
        192. Amendment of Regulations by Ballot
           Regulations may be added to, amended, or repealed by a majority of the votes cast by ballot of the Division conducted in accordance with Bylaws 16 and 17. (En. 10/19/71, effective 12/21/71; Am. 6/7/83, 6/7/07)
        193. Legislation Requiring a Simple Majority
           Business other than enactment, amendment or repeal of Bylaws or Regulations requires a simple majority of the votes cast at a Representative Assembly meeting or by ballot conducted in accordance with Bylaws 16 and 17. (En. 12/15/1967, Am. 6/7/2007)
        195. Format of Legislation
        A. All new legislation proposed to the Davis Division for adoption shall be submitted in one or more of the following forms.
        1. Repeal of Bylaw (or Regulation) X of the Davis Division is hereby recommended.
        2. The following amendment of Bylaw (or Regulation) X of the Davis Division is hereby recommended.
        3. A new Bylaw (or Regulation) X of the Davis Division is hereby proposed for adoption reading as follows:
        B. All such legislation proposed for adoption shall be accompanied by an informal statement concerning its purpose and concerning the important changes, which it would make in the existing legislation.
        200. Effective Date of Legislation
           All modifications of existing legislation and all newly enacted legislation shall become effective on the first day of September following approval, unless another effective date is accepted by a majority vote of the members present.