Executive Council

Graduate Council Policy Principles - Parental and Family Leave (These principles were endorsed November 2014)

Winter Quarter 2016-2017


Upcoming Meetings

Date Location Time
06/15/2017   Mrak Hall, Room 203   02:10 PM - 04:00 PM
05/25/2017   Social Sciences & Humanities, ARE Library   02:10 PM - 04:00 PM
04/27/2017   Mrak Hall, Room 203   02:10 PM - 04:00 PM


Available Meeting Documents

Date Location Time
09/22/2016   Social Sciences & Humanities, ARE Library   03:10 PM - 05:00 PM Summary Agenda
10/20/2016   Social Sciences & Humanities, ARE Library   03:10 PM - 05:00 PM Summary Agenda
11/10/2016   Mrak Hall, Room 203   03:10 PM - 05:00 PM Summary Agenda
12/08/2016   Mrak Hall, Room 203   02:10 PM - 04:00 PM Summary Agenda
01/26/2017   Mrak Hall, Room 203   02:10 PM - 04:00 PM Summary Agenda
02/23/2017   Mrak Hall, Room 203   02:10 PM - 04:00 PM Summary Agenda
03/23/2017   Mrak Hall, Room 203   02:10 PM - 04:00 PM Summary Agenda


Members


Charge

73. Executive Council
A. This committee shall consist of the following members ex officio: The Chair, Vice Chair, and Secretary of the Division, each of whom shall serve in the same capacity as an officer of the Council; the Representatives of the Division to the Assembly of the Senate; the first alternate Representative of the Division to the Assembly of the Senate; the Chair of the Committee on Committees; the Chair of the Committee on Elections, Rules and Jurisdiction; and the assistant professor who is first elected as an At-large Representative to the Davis Division Representative Assembly. The term on the Executive Council for the assistant professor shall be normally two years. In addition, the Council shall include one representative appointed by the Davis Academic Federation, one undergraduate student representative and one graduate student representative. The student representatives and the Academic Federation representative are authorized to attend and participate in all Council meetings except executive sessions. (Am. 12/15/1967)
B. The Chair, at his or her discretion, shall have the power to co-opt any or all chairs of the standing committees of the Division, and representatives of the Division to Universitywide standing committees of the Academic Senate. Those co-opted shall have full privileges of the floor and voting when called. (Am. 12/15/1967)
C. The primary responsibility of the Executive Council is to coordinate the actions and affairs of the Davis Division. It shall serve as liaison between committees of the Division and between the Division and its representatives on University Senate organizations. The Executive Council, although not a policy-making body, is to advise the Division and its officers and representatives on matters of policy, propose to the Representative Assembly legislation it deems necessary, serve as liaison between the Division and the Davis campus Administration, and be available to members of the Administration for consulting and advice when it is not expedient to convene a meeting of the Representative Assembly, especially in cases of emergency. Some responsibilities are:
1. To prepare for presentation to the Representative Assembly, early in the fall, a statement of the academic and other issues on which the Division should be working. A copy of this statement should accompany the call to the meeting. The Council may wish to co-opt chairs of standing committees, as authorized by Bylaw 73(B), when preparing this statement.
2. To facilitate and expedite consultations between the administration and appropriate committees of the Division, establish special committees to study and report to the Representative Assembly on concerns that are not within the jurisdiction of existing committees, be available for consultation with the Chief Campus Officer concerning the establishment of Administrative task forces, and communicate with appropriate Divisional committees relative to the establishment of task forces by the campus Administration.
3. To advise the Chief Campus Officer on the performance of principal administrative officers such as vice chancellors, deans, and associate deans.
4. To attempt to anticipate emerging problems; to and take measures to cope with them before they become urgent; and, after consulting with the Undergraduate Council, the Graduate Council, the Committee on Elections, Rules and Jurisdiction, and the Faculties of the several colleges and schools, to issue nonbinding guidelines to assist decision makers acting in urgent or emergency situations. All guidelines so issued shall be reported to the Representative Assembly at its next regular meeting, and any such guidelines are subject to rejection or modification by the Representative Assembly. (Am. 12/15/1967, 6/7/2007)
5. To approve or deny petitions of students requesting variance from Divisional regulations. This authority may be delegated each year to the appropriate committees of any college or school or to the Graduate Council. If the authority is delegated, each committee to which the authority is delegated must submit a report to the Executive Council at the end of the academic year summarizing the disposition of the petitions brought to it. (Am. 1/27/1981)
6. To act on behalf of the Davis Division in recommending to the President of the University candidates for degrees and honors in a school, college or graduate division subject to the jurisdiction of the Davis Division. At its discretion, the Executive Council may recommend candidates under suspension of Divisional and Senate Regulations, provided that each such petition submitted by a candidate has been approved by the appropriate faculty or the Graduate Council. Such petitions may include those for the awarding of posthumous degrees. The committee, after forwarding its recommendations to the President, shall maintain in the Academic Senate Office a record of its actions, including separate lists of the names of candidates recommended under suspension of the Regulations. (Am. 12/21/1971)
7. To conduct a comprehensive review of the academic personnel process starting in Fall 2003 and every five years thereafter. (Am. 12/15/1967)
8. To collect, starting in Fall 2003 and every year thereafter, and to report to the Representative Assembly and publish to the Division, comparisons of academic salaries of the Davis Division with: 1) other divisions of the University of California; and 2) a comparison group of universities of higher status than UC Davis whose reputations the Division wishes to emulate. The second group should comprise both public and private universities, and it's composition should be revised from time to time as appropriate. (Am. 12/15/1967)
9. Upon formal petition from a hearings panel of the Committee on Privilege and Tenure, the Undergraduate Council, the Graduate Council, the Executive Committee of any School or College, or the Chair of the Division, to establish, if it determines that there is sufficient need, a Special Review Committee to examine matters which might adversely affect the delivery of courses and curricula or the functioning of campus agencies (including departments, schools, and colleges) under the principles of shared governance. A Special Review Committee may also be established directly by vote of the Representative Assembly or of the Division by ballot. If a Committee is established it shall consist of no fewer than three and no more than five members appointed by the Committee on Committees and, except as provided in this paragraph, shall be subject to the provisions of Bylaw 31. It shall have no authority to adjudicate individual cases within the jurisdiction of the Committee on Privilege and Tenure; however, it may consider and make recommendations about the general conditions out of which a grievance may arise. The Committee shall report its findings directly to the Representative Assembly.
D. Authority Under Urgent or Emergency Circumstances: (Am. 4/2/2007)
1. Urgent Circumstances: (Am. 4/2/2007)
a. When the Executive Council determines that urgent circumstances exist and that action must be taken before the Representative Assembly can be convened, the Council is empowered to act on behalf of the Division. This includes the authority to suspend or modify on a temporary basis the Regulations of the Division and its agencies and to suspend or modify degree requirements for those students who would have graduated upon the successful completion of their course work for that term. However, the Executive Council has no authority to enact, repeal, or amend legislation of the Division or to make permanent changes in the policies of the Senate or any of its agencies. And degree candidates recommended under suspension of the regulations must still be approved by the appropriate Faculty or Graduate Council as required by Academic Senate Bylaw 312(A). (Am. 6/7/2007)
b. Any actions taken under this authority shall be reported to the Representative Assembly as soon as possible, and any such actions are subject to modification by the Representative Assembly. With the approval of the Executive Council, a special meeting of the Representative Assembly may be called on as little as two days’ notice. (Am. 6/7/2007)
c. An immediate meeting of the Executive Council by any method of real-time communication may be called by the Chair or Acting Chair or at the joint request of any three members of the Council for the purpose of determining that urgent circumstances exist and taking appropriate action as authorized by this section. (Am. 6/7/2007)
2. Emergency Authority: (Am. 4/2/2007)
a. The Chair or Acting Chair is authorized to exercise emergency authority upon (a) a declaration of a state of emergency by the Chancellor; (b) a finding by the Chair or Acting Chair that urgent action is required before the Executive Council can be convened; or (c) a joint request of any four of the following seven persons: the Vice Chair of the Division, the Chair of the Undergraduate Council, the Chair of the Graduate Council, the Chair of the Committee on Planning and Budget, the Chair of the Committee on Committees, the Chair of the Committee on Elections, Rules and Jurisdiction, and the Secretary of the Division. (Am. 6/7/2007)
b. When authorized to exercise emergency authority, the Chair of the Division (or the Acting Chair) may take any action which the Executive Council could take under urgent circumstances as specified in Section (1) and shall serve as the designated Senate authority for consultation and coordination with members of the Administration on behalf of the Division and all Senate committees which are unable to act. (Am. 6/7/2007)
c. In doing so he or she should, to the extent practicable, consult with the Chair of the Committee on Elections, Rules and Jurisdiction (or such members of the Committee as are available for consultation) and with the Chair of the Undergraduate Council, the Chair of the Graduate Council, and the Chairs of the Faculties of the undergraduate colleges. (Am. 6/7/2007)
d. The Chair or Acting Chair should convene a meeting of the Executive Council as soon as possible. (Am. 6/7/2007)
3. Disability of the Chair of the Division When Exercising Emergency Authority: (Am. 4/2/2007)
a. If, while authorized to exercise emergency authority, the Chair of the Division is for any reason unable to act, the following, in order of succession, shall serve as Acting Chair of the Division and of the Executive Council: (Am. 6/7/2007)
1. The Vice Chair of the Division; (Am. 4/2/2007)
2. The Chair of the Undergraduate Council; (Am. 4/2/2007)
3. The Chair of the Graduate Council; (Am. 4/2/2007)
4. The Chair of the Committee on Planning and Budget; (Am. 4/2/2007)
5. The Chair of the Committee on Committees; (Am. 4/2/2007)
6. The Chair of the Faculties in the following order: (Am. 4/2/2007)
       Letters and Science, Agricultural and Environmental Sciences, Biological Sciences, Engineering, Medicine, Veterinary Medicine, Law, Management, and Education. (Am. 4/2/2007)
b. Any person assuming authority as Acting Chair of the Division shall notify the Executive Council as soon as possible and shall also inform appropriate members of the Administration that he or she is the designated authority for Senate consultation and coordination. (Am. 4/2/2007)
c. If, while authorized to exercise emergency authority, the Acting Chair of the Division should become unable to act, then the first person on the entire list above who is then able to act shall serve as Acting Chair of the Division. (Am. 4/2/2007)
d. A person serving as Acting Chair of the Division may continue to so act for the duration of the authorization to exercise emergency authority even if a person higher on the above list regains the ability to act. However, the Chair of the Division shall resume the authority of office and shall notify each member of the Executive Council and appropriate members of the Administration immediately upon regaining the ability to act. (Am. 4/2/2007)
e. This Section (3) applies only when the Chair or Acting Chair is authorized to exercise emergency authority; vacancies occurring or continuing at any other time shall be filled as specified by Bylaw 40. (Am. 4/2/2007)
4. Terminating Emergency Authority: (Am. 4/2/2007)
a. The emergency authority may be ended by action of the Chair or Acting Chair of the Division. Normally he or she would do so when the Executive Council regains the ability to act. (Am. 4/2/2007)
b. The emergency authority may also be ended by action of the Executive Council, by action of the Representative Assembly at a regular or special meeting; by action of the Division through ballot; or at the joint request of any four of the following seven persons: the Vice Chair of the Division, the Chair of the Undergraduate Council, the Chair of the Graduate Council, the Chair of the Committee on Planning and Budget, the Chair of the Committee on Committees, the Chair of the Committee on Elections, Rules and Jurisdiction, and the Secretary of the Division. If the emergency authority is terminated other than by action of the Chair or Acting Chair, emergency authority may not again be assumed by action of the Chair or Acting Chair for a period of 30 calendar days. (Am. 4/2/2007)