Bylaws of the Davis Division of the Academic Senate
(revised April 14, 2008)

     (Press 'ALT s' after clicking submit to repeatedly search page.)

PART I. AUTHORITY
  A. The Davis Division is a committee of the Academic Senate, University of California, and shall have authority to organize, to select its own officers and committees, and to adopt for the conduct of its business rules and regulations not inconsistent with the Bylaws and Regulations of the University Academic Senate and the Standing Orders of The Regents of the University of California.
  B. Subject to the provisions of the Bylaws of the Academic Senate, the Davis Division is authorized to receive and consider reports and recommendations from the Faculties of colleges and schools located wholly or partly on the Davis campus, from its divisional committees, from local administrative officers, and from the other Divisions. It is authorized to originate and take final action on legislation substantially affecting only the Davis Division; to establish Faculties in schools and colleges located wholly on the Davis campus, to transmit directly to the President resolutions on any matter of University concern, subject to the provisions of University Academic Senate Bylaw 311; and to submit reports and recommendations to the Senate or to the Assembly concerning changes in Senate legislation and such other matters as it may deem appropriate.
  C. The Davis Division shall authorize and supervise all courses of instruction in the colleges and schools on the Davis campus, except as otherwise provided in the Bylaws of the University Academic Senate or in the Standing Orders of The Regents. The Division shall recommend to the President of the University all candidates for degrees who complete requirements for those degrees in a school, college, or graduate division subject to the jurisdiction of the Division. (Am. 1/26/1971)
  D. All business of the Davis Division except as provided otherwise in the Bylaws of the Division of the Academic Senate shall be transacted by the Representative Assembly of the Division. (Am. 12/21/1971)
PART II. MEMBERSHIP
  A. The Davis Division of the Academic Senate shall consist of the President of the University ex officio and all members of the Senate whose duties lie primarily on the Davis campus. Membership shall be determined by the Division under policies established by the Assembly of the Academic Senate in accordance with the Standing Orders of The Regents.
  B. A member of the Senate holding only a statewide appointment is entitled to enrollment in any one Division of his or her choice. He or she may, therefore, be enrolled in the Davis Division upon reporting this choice to the Secretary of the Davis Division.
  C. Any member of another Division of the Senate may attend meetings of the Davis Division and have the privilege of the floor, but may not vote. A member of the Senate temporarily assigned to the jurisdiction of the Davis Division may temporarily transfer his or her voting privilege to the Davis Division by reporting this transfer to the Secretary of the Division.
PART III. QUORUM
  A majority of the membership, excluding the President of the University, and the Chief Campus Officer at Davis, and the vacancies noted in the records of the Secretary shall constitute a quorum for the transaction of business by the Representative Assembly. There shall be no votes by proxy. (Am. 10/19/71, effective 12/21/71, Am. 5/6/02)
PART IV. OFFICERS AND DIVISIONAL REPRESENTATIVES
  10. The officers of the Davis Division shall be a Chair, a Chair-Elect, a Vice Chair and a Secretary Their terms of office and duties are prescribed in DD Bylaws 11-13, subject, however, to the provisions of DD Bylaw 40 I. (Am. 6/9/2005)
  11. Chair
    A. A Chair of the Davis Division shall assume that office automatically after service as the Chair-Elect of the Division. The term of office for the Chair shall be two years.
    B. The Chair shall preside at meetings of the Representative Assembly of the Davis Division and shall serve ex officio as a member of the Assembly of the Academic Senate. (effec 5/23/1978)
  11.5. Chair-Elect (effec 6/9/2005)
    A. A Chair-Elect of the Davis Division shall be appointed by the Committee on Committees of the Division and noticed at the first meeting of the Representative Assembly after January 1 of the second year of the incumbent Chair’s term. The Chair-Elect shall assume the office of Chair of the Division on the following September 1. Selection may be made from all members of the Davis Division including the Divisional Vice Chair. In making its selection, the Committee on Committees shall consult in confidence with other committees and officers of the Davis Division.
    B. The Chair-Elect shall confer regularly with the Chair of the Division and participate in the activities of the Executive Council, to insure thereby that the programs of the Division are not impaired by a change in its leadership.
  12. Vice-Chair (Am. 6/9/2005)
    A. A Vice-Chair of the Davis Division shall be appointed annually by the Committee on Committees of the Division.
    B. The Vice-Chair shall preside at meetings of the Representative Assembly in the absence of the Chair. In the event of the death, resignation, or prolonged incapacity of a Chair, the Vice-Chair shall serve as Acting Chair until the Committee on Committees appoints a replacement Chair, in accordance with DD 40(I). (Am. 10/19/71, effective 12/21/71; Renum. 12/80; Am. 2/23/99)
  13. Secretary (Am. 6/9/2005)
    A. A Secretary of the Davis Division shall be appointed annually by the Committee on Committees of the Division.
    B. In the event of the death, resignation, or prolonged incapacity of the Vice Chair, the Secretary shall assume the duties of the Vice Chair until the Committee on Committees fill the vacancy, in accordance with Davis Division Bylaw 40(I). (Am. 2/23/99)
    C. The Secretary shall issue to all members of the Division notices for all meetings of the Representative Assembly and shall keep and distribute to all members of the Division the minutes of all such meetings according to the provisions of Davis Division Bylaw 22. The Secretary shall also keep, for reference on the Davis campus, a permanent file of all calls and notices of meetings of the Assembly of the Academic Senate, together with any appended material. (Am. 10/19/71, effective 12/21/71; Renum. 12/80; Am. 10/20/97; Renum. 2/23/99)
    D. At the beginning of each academic year, the Secretary shall send to each committee chair a copy of whichever Bylaws of the Davis Division relate to the work of the committee in question. (Renum. 2/23/99)
    E. The Secretary of the Davis Division is authorized to refer directly to the appropriate standing committee any or all questions placed in his or her hands for presentation to the Davis Division, including petitions of students. (Renum. 2/23/99)
    F. Under the supervision of the Committee on Elections, Rules and Jurisdiction, the Secretary shall conduct all elections in the Davis Division for which a ballot is required. (Am. 6/7/2007)
    G. The Secretary of the Division shall maintain the archives of the Davis Division, including a compilation of all policies adopted by any divisional committee, according to the provisions of Davis Division Bylaw 28.G.
  14. Divisional Representatives
    A. The Davis Division shall be represented in the Assembly of the Academic Senate by the Chairperson of the Division ex officio and by the number of Divisional Representatives authorized by the University Academic Senate.
    B. Not later than February 1 each year the Secretary shall initiate the election of the Divisional Representatives. Election of Divisional Representatives shall be by ballot in accordance with Bylaw 16. If the total number of nominations received is not equal to at least twice the number of positions to be filled, the Committee on Committees shall make nominations, if any, up to at least the number of positions to be filled. (Am. 6/7/2007)
    C. As many Divisional Representatives as there are terms to be filled shall be elected each year, and elected Representatives shall serve for terms of two years. The Committee on Committees of the Davis Division shall appoint Divisional Representatives as necessary to complete any unfulfilled term or terms. No member of the Senate shall serve as a Divisional Representative for more than two consecutive terms, but he or she shall become eligible to serve again after the lapse of two or more years following conclusion of his or her second consecutive term.
    D. First, second and third alternate Divisional Representatives to serve in the absence or disability of any regular Representative of the Assembly shall be selected by the Committee on Committees immediately following the election of the regular Divisional Representatives. Each alternate Divisional Representative shall serve for a two-year term. (Am. 6/7/2007)
  15. Term of Office
   All officers specified under Part IV of these Bylaws shall be chosen during the spring term. They shall serve from September 1 through the following August 31 or, in the case of a replacement, from the date of appointment through the following August 31. (Am. 1/20/70)
  16. Elections by Ballot (Am. 6/7/2007)
    A. When elections by ballot are required by the Bylaws or ordered by other action of the Davis Division (except for the election of Departmental Representatives to the Representative Assembly), they shall be conducted by the Secretary of the Davis Division under the supervision of the Committee on Elections, Rules and Jurisdiction. (Am. 6/7/2007)
    B. Manner of Election: (Am. 6/7/2007)
    Ballots may be conducted by mail or electronically. The ballot shall be conducted by electronic means unless the Committee on Elections, Rules and Jurisdiction determines that a mail ballot shall be employed instead. Throughout these Bylaws the term “ballot” shall denote either a mail or electronic ballot. The only report that shall be generated is the overall result of the vote. (Am. 6/7/2007)
    C. Electronic Ballots: If the ballot is conducted by electronic means, each voter shall receive access to a secure, on-line voting system maintained by the Senate office. The voting system shall be designed to meet the following criteria: (Am. 6/7/2007)
      1. The system shall verify each voter’s identity. (Am. 6/7/2007)
      2. It shall not be possible for any person to determine how any individual has voted. (Am. 6/7/2007)
      3. Once a vote has been cast, neither the voter nor any other person shall be able to change the vote. (Am. 6/7/2007)
      4. No person shall be able to determine the results of the election or the number of votes cast until after the voting deadline. (Am. 6/7/2007)
    D. Mail Ballots: If the ballot is conducted by mail: (Am. 6/7/2007)
      1. Each voter shall receive a plain envelope in which to enclose the marked ballot and a second envelope addressed to the appropriate secretary to be used for the return of the sealed ballot. The envelope addressed to the Secretary provides a space for the signature of the voter. Ballots lacking this validating signature are void. (Am. 6/7/2007)
      2. No ballot shall be valid on which more names are marked than the number of vacancies to be filled. (Renum 6/4/1985, 6/7/2007)
      3. Any voter who spoils a ballot may, by tearing it across once and returning it to the Secretary, obtain another ballot. (Renum 6/4/1985, Am. 6/7/2007)
    E. Provisions Applicable When Candidates Are Standing For Election (Am. 6/7/2007)
      1. Not less than 30 days prior to any election the Secretary shall initiate such election by sending to each member of the Davis Division a notice that nominations for the office in question will be accepted during the next ten days and specifying the number of terms to be filled and the date and time after which nominations will no longer be accepted. Each nomination shall be in writing, shall contain a statement that the nominee will accept the nomination and a brief biography of 120 words or less, and shall be signed by five members of the Davis Division. (Am. 6/7/2007)
      2. Not less than ten days after the time for receiving nominations has expired, the Secretary shall send to the members of the Division a ballot containing, in alphabetical order, the names of those persons who have been nominated as herein before prescribed. This ballot shall be accompanied by a list of the nominees, together with the names and departmental affiliations of those nominating each, a statement that the ballot is to be completed (or, in the case of a mail ballot, returned to the Secretary) within fourteen calendar days, and instructions concerning the proper method of recording the ballot. (Am. 6/7/2007)
      3. Election to an office shall be determined by a plurality. The candidates receiving the highest number of votes shall be declared elected. In elections to fill vacancies with different length terms, the candidates receiving the highest numbers of votes shall be declared elected to the longer terms of office in the order of their total votes. In case of tie votes, the ranking of candidates shall be determined by lot. (Am. 6/4/1985, 6/7/2007)
      4. In case the number of persons nominated as herein above prescribed is not in excess of the number of places to be filled, the election by ballot shall be omitted and the Secretary of the Davis Division shall, if so instructed by the Representative Assembly, declare all nominees elected. The candidates, who are to serve terms of different lengths, if any, shall be determined by lot. (Am. 10/20/1997)
  16.5 Removal from Office
   Any officer, divisional representative to the Assembly of the Academic Senate, committee chair, or member of a committee of the Davis Division may be dismissed for good cause by a two-thirds vote of the Representative Assembly on the recommendation of the Committee on Committees. Good cause includes the failure to perform the duties of the office or other actions that undermine the effectiveness of a committee or the Division. No one shall be dismissed unless he or she is afforded the opportunity to lay evidence before the Committee on Committees and to answer any charges before the Representative Assembly.
  17. Ballots on Issues (Am. 6/9/2005, 6/7/2007)
   Any issue must be submitted to a ballot of the Division at the request of (1) the President of the Academic Senate or (2) the Chief Campus Officer, acting through the Chair of the Division with the consent of the Executive Council (3) the Executive Council, (4) the Representative Assembly by resolution adopted at a duly called meeting or (5) 50 voting members of the Division presented in a written petition. Upon receiving a petition or other request, the Secretary shall promptly verify the validity of the request, immediately notify the members of the Division of the nature of the impending ballot, and prepare the ballot. The ballot shall be distributed to the voters not less than ten days nor more than 20 days after the members of the Division are notified of the impending ballot, and ballots must be completed or returned if a mail ballot by the members within fourteen calendar days. Balloting shall be conducted in accordance with the procedures of Bylaw 16 insofar as these are applicable. When ballots are distributed to the voters, they shall be accompanied by arguments for or against the proposal submitted by any member or group of members of the Division. The Secretary of the Division may, but need not, restrict each pro and con argument circulated with the ballot to two sides of an 8.5" x 11" document or sheet, in paper or electronic form. Additional arguments submitted to the Secretary shall be posted on the Divisional Web page, and the address of the Web page shall be clearly indicated on the ballot. The additional pro and con arguments shall remain posted on the Web page until the final return date balloting ends. In certifying the results, the number of affirmative votes, the number of negative votes, and the number of invalid ballots shall be reported. (Am. 6/9/2005, 6/7/2007)
PART V. MEETINGS
  18. Early in each academic year, the Chairperson, after conferring with the Chief Campus Officer and the Secretary of the Davis Division, shall arrange the schedule for meetings of the Representative Assembly in conformity with the general University schedule. At least one regular meeting shall be scheduled each term. (Am. 4/10/67; 10/19/71, effective 12/21/71)
  19. The call for all meetings of the Representative Assembly shall be issued through the Secretary who, at least five days before a regular or special meeting, shall send the agenda and all documents pertaining to the agenda for the meeting, to each member of the Representative Assembly, to Department Chairs of all academic units, to the President and Vice President of the Academic Senate, to the executive officers of the other Divisions, to the Secretary/Parliamentarian of the Academic Senate, and to each member of the Academic Senate Committee on Rules and Jurisdiction. The call and all documents pertaining to the agenda shall be posted at least five days before a regular or special meeting on a World Wide Web site. The Secretary, at least five days before a regular or special meeting, shall send the meeting agenda to each member of the Division. The meeting agenda shall include a notice that the call is available on a World Wide Web site, and it shall clearly indicate its address. The meeting calls shall remain posted on the Web page for eighteen months. (Am. 11/1/96; 10/20/97)
  20. A special meeting of the Representative Assembly may be called by the President of the Senate, by the Chief Campus Officer, or by the Chairperson of the Division at anytime during the academic year. Upon written request of five members of the Representative Assembly during the academic year, a special meeting must be called within two weeks by the Chairperson or, in case of his or her absence or disability, by the Secretary. (Renum. 5/18/67; Am. 10/19/71, effective 12/21/71)
  22. Within 30 days after each meeting of the Representative Assembly, the Secretary shall send a copy of the minutes of the meeting to each member of the Representative Assembly, to Department Chairs of all academic units, to the executive officers of the other Divisions, to the Secretary/Parliamentarian of the Academic Senate, and to each member of the Academic Senate Committee on Rules and Jurisdiction. The minutes shall be posted on a World Wide Web page, and the Academic Senate Office will make every deliberate effort to notice the faculty of the availability of the minutes and the address of the World Wide Web page. (Am. 11/1/96; 10/20/97)
  23. A special meeting of the members of the Davis Division may be called by the President of the Senate, by the Chief Campus Officer, or by the Chairperson of the Division at any time. Upon written request of twenty-five members of the Davis Division during the academic year, a special meeting must be called within ten days by the Chairperson, or in case of his or her absence or disability, by the Secretary. Such meetings do not permit passage of formal legislation. (En. 6/5/84; Am. 10/20/97)
PART VI. COMMITTEES OF THE DAVIS DIVISION
  TITLE I. GENERAL PROVISIONS
    28. General Provisions
      A. Committees of the Davis Division include the Representative Assembly, the Committee on Committees, regular standing committees (including the committee on Academic Personnel, the Faculty Personnel Committees, and the Committee of Academic Personnel Advisers), joint standing committees, special committees, task-forces, and the Faculties of colleges and schools. (Am. 4/21/80; 1/27/81; 5/24/01; 06/09/05)
      B. All committees of the Davis Division shall report to the Representative Assembly of the Division and are subject to its jurisdiction on all matters of policy. All committees shall implement, within the limits of Senate authority, any policy or direction adopted by a majority vote of the Representative Assembly or the Division by ballot. (Am. 6/9/2005, 6/7/2007)
      C. No member of the Division holding an administrative title of Chancellor, Vice Chancellor, Provost, Vice Provost, Dean, Associate Dean or titles with equivalent levels of administrative responsibility may serve as a member of a divisional committee or as a representative of the Davis Division to any taskforce, committee, or agency (except in a non-voting, ex officio capacity.) These restrictions do not apply to chairs of academic departments or programs. (Am. 06/01/06)
      D. All written reports submitted by committees of the Davis Division to the Representative Assembly shall be posted on a World Wide Web site, the address of which is clearly indicated on the agenda for the meeting to which they are submitted and shall be simultaneously sent to Department Chairs of all academic units. (Am. 11/1/96; 10/20/97; Am. 06/09/05)
      E. Only members of the Academic Senate may vote in divisional committees when those agencies or committees are taking final action on any matter for the Acade